Front Desk and Office Assistant

Front Desk And Office Assistant

We're looking for a Front Desk and Office Assistant to be the first face people see when they walk through NakedMD's doors, and the steady hand that keeps everything running behind the scenes once they're inside. Part host, part operator, part neat-freak in the best possible way. We're known for our NakedMD magic, and this person needs to exude it in every interaction.

Front Desk & Client Experience

Answer and greet clients, customers, visitors, and vendors as the first point of contact and the face of NakedMD

Manage incoming calls, deliveries, and guest check-ins with a calm, professional, and welcoming demeanor that reflects the NakedMD brand

Coordinate visitor logistics (sign-ins, badges, conference room access) so every guest feels expected, not processed

Own the day-to-day operations of running the facility, including vendor coordination, maintenance requests, and supply management

Serve as the primary point of contact for building management, contractors, and service providers

Anticipate problems before they become problems: think ahead on repairs, restocking, and seasonal needs

Take on special projects as needed including supporting our Patient Experience Concierges teams with inbound and outbound calls on occasion.

Assist Operations and Clinical Team as needed with scheduling meetings, coordinating special events, and provide additional admin support as needed

Cleanliness & Organization

Maintain the cleanliness and organization of our office so they always look like we just moved in, every day, not just for the tour. NakedMD's space should feel as polished as the results we deliver

Set and enforce standards for shared spaces, kitchens, conference rooms, and common areas

Manage relationships with cleaning crews and hold them to the standard, not the schedule

Supplies & Stocking

Order and restock office and facility supplies before anyone has to ask

Keep the kitchen and snack stations replenished: a small thing that does a lot of heavy lifting for morale

Events & Meeting Support

Set up spaces for internal events and make sure teams have what they need going into meetings: room, materials, tech, refreshments

Break down and reset spaces afterward so the facility is always meeting-ready

This isn't a back-office role. It's the role that sets the tone for every person who walks into NakedMD, and the operational backbone that keeps the building itself running without anyone having to think about it. This position has a direct hand in employee engagement: a stocked kitchen, a clean space, and a smooth-running meeting say more about how much we value our team than any memo could. Do this job well, and no one notices the facility. They just notice that NakedMD feels right: polished, confident, and exactly as good as the work we do.