Contracts Administrator

Contracts Administrator

The Contract Administrator reports to the Project Controls Manager. The successful candidate will have proven contract administration experience with complex, multi-phase, multi-million-dollar construction and/or renovation projects. Performs a broad range of contract administrative duties, including procurements, billings, insurance, badging, and compliance.

Essential Job Duties

Assist with planning of procurements and setting pre?award schedules for contracts including Board actions

Assist in coordination of Pre?Bid/Proposal Meetings to present the Project to potential bidder/proposers.

Prepare drafts to review, finalize, and distribute to Plan holders

Prepare draft award recommendations and Board reports

Conform final contract documents

Prepare required reports and contractual correspondence

Attend various meetings, including pre?bid proposal and post?bid proposal debriefings

Assist in Contract standardization process

Monitor all aspects of contract compliance

Assist in resolving problems and disagreements between contractors

Review contractor invoices for contractual compliance

Conduct closeout actions upon contract completion such as final audit, payment, etc.

Coordinate changes across the project environment, ensuring correct procedures are followed and changes are accurately recorded, scheduled and controlled

Prepare Change Documents, Task Orders and Change Orders

Route Change Documents for signature and tracks status

Create and distribute change reports and analysis

Support the project management team in maintaining timely and effective change support processes, procedures and systems

Lead the development and maintenance of any periodic (daily, weekly, monthly) status reports to keep management and/or owner informed of change progress

Ensure that changes properly encumber contractual capacity and budget

Coordinate with ADP scheduling to ascertain time impacts of changes under consideration and property documents

Assist with implementation of trend and change support programs

Contribute to the advancement of goals through commitment to productive collaboration with all stakeholders

Hardware/Software Knowledge

Microsoft Office Suite

Adobe Acrobat

Large?scale construction management type software such as PM Web, Primavera etc.

Professional Experience Level/Other Qualifications

Minimum of 5 years of relevant experience in administration of commercial/government contracts.

Must have a self?starter attitude with proactive, results?oriented focus; and willing and capable to assume additional responsibilities

Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions

Proven accuracy, reliability and completeness in job accomplishment

Effective oral and written communication skills

Must be able to interface with a variety of people with different technical levels and educational backgrounds

Must be detail oriented and highly organized

Must be able to produce accurate and timely results while maintaining a customer service attitude

Knowledge and direct experience in SBE/DBE/MWBE program coordination preferred

Experience in alternative project delivery methods including Guaranteed Maximum Price (GMP) and Construction Manager at Risk (CMAR) and Design Build preferred.

Experience supporting Multiple Award Task Order Contracts.

Education/Training

A Bachelor's degree in engineering or business related field, as well as training in procurement,contract, construction and commercial law.

Experience with project management software preferred