Administrative Specialist

Administrative Specialist | Global Law Firm $75,000 - $95,000 (DOE) + Bonus Potential Our client, a prestigious and well-established professional services organization in Dallas, is seeking an Administrative Specialist to partner closely with the Office Administrator in supporting the day-to‑day operations of a thriving office. This is an outstanding opportunity for an experienced administrative professional who enjoys variety, takes ownership of projects, and is looking to build a long‑term career within a collaborative, professional environment. You'll gain exposure to office operations, onboarding, employee programs, events, HR coordination, and special projects while working alongside an empowering leader who encourages growth and autonomy. What You’ll Do As the Administrative Specialist, you'll play a key role in keeping office operations running smoothly by supporting a variety of administrative and operational initiatives, including: Partner with the Office Administrator on daily office operations and administrative projects Coordinate employee onboarding, ensuring all documentation is complete prior to start dates Maintain HRIS records and assist with employee data updates Support employee engagement initiatives, recognition programs, and office‑wide communications Coordinate internal meetings, client events, and special office functions Manage relationships with vendors and building management Assist with budget tracking, invoice processing, and administrative reporting Monitor/track legal licenses, notary renewals, parking assignments, and other office records Create reports and presentations using Microsoft Office Help oversee a well‑established summer intern program, including onboarding, scheduling, training, and project coordination Support recruiting coordination and interview scheduling as needed Assist with additional operational and administrative initiatives that contribute to an exceptional office experience Requirements Prior experience working within a law firm is required 4-5+ years of administrative, office operations, HR coordination, or office services experience is required Strong proficiency with Microsoft Word, Excel, and PowerPoint as well as Adobe Acrobat Bachelor's degree required Excellent organizational skills with exceptional attention to detail Professional written and verbal communication skills Ability to manage multiple priorities in a fast‑paced environment Self‑starter who enjoys taking ownership of projects and working independently High level of discretion and professionalism when handling confidential information Why This Opportunity? Excellent opportunity to grow into office administration leadership High‑visibility role supporting office leadership Collaborative, supportive manager who empowers employees Diverse responsibilities Stable organization with an outstanding reputation and long‑term career potential Competitive compensation and bonus opportunity If you’re looking for an opportunity to broaden your administrative and operational experience while working in a polished, team‑oriented environment, we’d love to speak with you. #J-18808-Ljbffr Delta Dallas