Administrative Coordinator

Job Duties & Responsibilities:

• Assist the Sales Director by working with wedding clients to help plan menus and schedule follow-up appointments
• Assist in preparation and coordination of the "behind the scenes" work involved in planning weddings.
• Maintain updated knowledge of all pertinent aspects and policies of the facility and its amenities
• Use databases to create and distribute Banquet Event Orders and reports
• Responsible for generating weekly staff schedule
• Make sure that all communications with clients are responded to promptly
• Attend weekly Banquet Event Order meetings, keep notes, and update Banquet Event Orders as needed
• Work with Catering staff as needed to make sure information on Banquet Event Orders are updated and that all details are carried out as contracted
• Responsible for all invoice tracking and posting to CTUIT
• Process payments
• Vendor coordination and correspondence-Day-of operations assist and backup

• College preferred
• Computer skills required: Excel, Word, database management, Publisher or equivalent a plus
• Food and Beverage experience required-Demonstrate attention to detail in paperwork, letters, and emails
• Demonstrate high quality verbal and interpersonal communication skills
• Ability to be flexible and efficiently handle multiple duties under pressure with minimal supervision