Administrative Coordinator

Description: Please use this link to complete an application on our Company Career Page: Job Duties & Responsibilities:

• Assist the Sales Director by working with wedding clients to help plan menus and schedule follow-up appointments
• Assist in preparation and coordination of the "behind the scenes" work involved in planning weddings.
• Maintain updated knowledge of all pertinent aspects and policies of the facility and its amenities
• Use databases to create and distribute Banquet Event Orders and reports
• Responsible for generating weekly staff schedule
• Make sure that all communications with clients are responded to promptly
• Attend weekly Banquet Event Order meetings, keep notes, and update Banquet Event Orders as needed
• Work with Catering staff as needed to make sure information on Banquet Event Orders are updated and that all details are carried out as contracted
• Responsible for all invoice tracking and posting to CTUIT
• Process payments
• Vendor coordination and correspondence-Day-of operations assist and backup

Qualifications:

• College preferred
• Computer skills required: Excel, Word, database management, Publisher or equivalent a plus
• Food and Beverage experience required-Demonstrate attention to detail in paperwork, letters, and emails
• Demonstrate high quality verbal and interpersonal communication skills
• Ability to be flexible and efficiently handle multiple duties under pressure with minimal supervision
• Work flexible hours as required including evenings/weekends if needed. Part-Time, 20-25 hrs per week (Job is only 10 months - no work in January February)
• Maintain a positive attitude, professional manner and appearance in all situations
• Professional attire required

The Company: Lessing's Hospitality Group is comprised of over 100 locations throughout the Northeast and Florida. Lessing's operates 21 wedding and catering venues, 16 full-service restaurants, over 75 corporate and academic dining centers, a historic inn, and a presidential yacht. Steeped in over 130 years of tradition, Lessing's Hospitality Group's focus is on providing each guest and client with unique, personalized experiences and remarkable hospitality. Machine/ Equipment used: -Computers, copiers, multi-line phones and general office equipment. Proficient in Excel, Word, Publisher Working Conditions: -Work hours may include days and evenings on weekdays and weekends. Work schedule may change on a weekly basis. Physical Requirements: Must have the ability to:

• Read and write (English) proficiently
• Communicate verbally with staff members with the use of two-way radios
• Give and/or follow verbal and written instructions

Salary (NY only): $18 - $20 per hour Lessing's