Office Administrator / Reception Coordinator

Job Summary Our client is seeking an Office Administrator / Reception Coordinator to serve as the first point of contact for visitors, agents, and business partners within a professional office environment. This position is responsible for front desk reception, administrative support, financial processing, office operations, facilities coordination, and agent support activities. The ideal candidate is highly organized, customer-focused, and capable of managing multiple priorities while maintaining accuracy and professionalism. Core responsibilities Greet visitors, answer and direct calls, and provide front desk support Coordinate administrative activities, onboarding processes, and office communications Manage office supplies, mail distribution, scheduling, and facility-related requests Support agent onboarding, resource access, policy updates, and case inquiries Process accounts payable, deposits, reconciliations, invoices, and financial transactions Maintain business records, compliance documentation, and operational reports Assist with reporting, audits, and regulatory tracking activities Coordinate office operations, vendor services, workplace events, and basic technology support Provide administrative and operational support to agency leadership and field teams Required Skills/Experience 2+ years of office administration, receptionist, executive support, or administrative assistant experience Experience serving as the first point of contact in a professional office environment Strong customer service and communication skills Proficiency with Microsoft Office Suite, including Outlook, Excel, Word, and Teams Experience handling confidential information with professionalism and discretion Strong organizational skills with the ability to manage multiple competing priorities Experience processing financial transactions, invoices, expenses, or account-related documentation Ability to work independently and collaboratively in a fast-paced environment Strong attention to detail and accuracy Preferred Skills/Experience Korean language proficiency Experience supporting financial services, insurance, banking, or professional services organizations Knowledge of accounts payable, expense management, or reconciliation processes Experience supporting agent, advisor, or field-office operations Familiarity with policy administration or new business processing workflows Experience coordinating facilities, office operations, or workplace services Key Competencies & Behaviors Customer Focus Problem Solving Communication Skills Accountability Attention to Detail Teamwork & Collaboration Work Environment Location: Los Angeles, CA Work Arrangement: Onsite Compensation & Benefits Pay Range: The approximate pay range for this position is between $21.00 and $30.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums. Medical, Dental, & Vision Insurance Plans Employee-Owned Profit Sharing (ESOP) 401K offered About KellyMitchell At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice. #J-18808-Ljbffr KellyMitchell Group