Executive Assistant

Our client is seeking an experienced Executive Assistant to provide high-level administrative support in a fast-paced, team-oriented environment. The ideal candidate is proactive, discreet, and approaches every task with a collaborative, solutions-oriented mindset.

Responsibilities :

• Heavy calendar management, including complex scheduling and strategic prioritization
• Arrange domestic and international travel logistics
• Manage and submit expense reports
• Greet guests and assist with in-person meetings as needed
• Project manage team events and off-sites as needed
• Assist with daily office operations and provide backup support within the admin team
• Take on various projects outside of the core EA role as they arise

Requirements:

• 5-10 years of executive assistant experience, within financial services or a related industry
• Bachelor's degree is preferred
• Experience within the financial services industry
• Demonstrated history of working with integrity, discretion, and confidentiality
• Proactive, strategic thinker who understands the downstream impact of decisions
• Strong calendar management skills with the ability to navigate complex scheduling with ease
• Excellent verbal and written communication skills
• Strong organizational skills with the ability to multi-task
• Experience coordinating large meetings and events
• Proficiency in Microsoft Office and Zoom. Experience with Concur is a plus