Office Administrator

GTS Technology Solutions is hiring an Office Administrator to support our Austin headquarters.

This is a hybrid, full-time, direct hire opportunity for someone who enjoys keeping office operations organized, coordinating internal details, supporting events and projects, and helping teams stay on track.

This is not a traditional Executive Assistant role. The position is focused on office administration, project coordination, internal follow-up, and light executive support.

Role Focus

This position is expected to include approximately:

• 40% office administration
• 45% project coordination and internal follow-up
• 15% light executive support

What You Will Do

• Support day-to-day office operations for the Austin headquarters
• Maintain office supplies, snacks, breakroom items, coffee supplies, and general office readiness
• Support internal office events, celebrations, socials, meetings, and employee activities
• Partner with marketing and internal teams on event logistics, catering coordination, setup needs, supplies, and onsite details
• Help coordinate one-off office or internal projects
• Support follow-up related to the contracts inbox and procurement-related administrative items
• Track action items to ensure requested updates or follow-ups are completed
• Assist with meeting coordination, document preparation, PowerPoint updates, or presentation support as needed
• Communicate professionally with internal teams, leaders, vendors, and visitors
• Help create a positive, organized, and welcoming office environment

What We Are Looking For

• Prior experience in office administration, administrative support, project coordination, executive support, operations support, or a related professional support role
• Proficiency with Microsoft Office, including Outlook, Teams, Word, Excel, and PowerPoint
• Strong written and verbal communication skills
• Professional maturity, sound judgment, and discretion
• Strong follow-through and attention to detail
• Ability to manage multiple priorities and shift focus when needed
• Confidence to ask questions, clarify expectations, and set boundaries when appropriate
• Ability to take initiative and bring ideas forward
• Comfort handling both hands-on office support tasks and coordination/project-related responsibilities

Nice to Have

• Experience supporting senior leaders or executives in a professional office environment
• Experience coordinating internal events, meetings, or employee activities
• Canva, PowerPoint design, or basic visual presentation support experience
• Experience in a fast-paced office, operations, technology, or professional services environment

Education

Bachelor’s degree preferred, or equivalent professional experience accepted

GTS Technology Solutions, Inc. is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status in accordance with applicable federal, state, and local laws.

As part of our hiring process, we conduct background checks on all final candidates. These checks are conducted in compliance with the guidelines set forth by the U.S. Equal Employment Opportunity Commission (EEOC). We ensure that the information obtained from background checks is used fairly and does not unlawfully discriminate against any individual.

GTS Technology Solutions participates in E-Verify to confirm the employment eligibility of all newly hired employees. If you are offered a position with GTS Technology Solutions, your employment will be contingent upon successful verification of your identity and legal authorization to work in the United States through E-Verify.

For more information about E-Verify, please visit E-Verify’s official website.