Office Assistant

Job Posting Title:
Office Assistant
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Hiring Department:
Educational Leadership and Policy
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
10
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FLSA Status:
Non-Exempt
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Earliest Start Date:
Jul 01, 2026
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Position Duration:
Expected to Continue
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Location:
AUSTIN, TX
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Job Details:

The Educational Leadership and Policy department is seeking an energetic and dedicated student worker with excellent written and oral communication skills. The individual will work as a member of a team and be expected to multitask. This individual will perform a range of office support assignments while being exposed to new methods, processes, and procedures within ELP. The essential responsibilities for this position include:

• Serve as first point of contact for ELP guests, students, faculty and staff

• Use basic features in Microsoft Word, Adobe and Excel to create and edit general office documents as needed.

• Answer telephone calls and greet internal and external customers.

• Support ELP faculty and staff with routine tasks.

• Assist faculty with opening classrooms and obtaining supplies for classroom use.

• Direct students to appropriate service areas for assistance.

• Distribute mail and other general office tasks.

• Organize and update storage areas, and filing as directed.

• Maintaining and organizing ELP storage and break room

• Assisting with room scheduling

• Maintaining office supplies

• Supporting activities, events and special projects in ELP

• Other duties, as assigned

Primary Skills Required: Must have a pleasant attitude, good customer service skills, good computer skills, eager to work, punctual, be able to handle confidential information. Knowledgeable in Microsoft Word and Excel software.

Career Competencies Gained:


• Communicate in a clear and organized manner so that others can effectively understand

• Make decisions and solve problems using sound, inclusive reasoning and judgment

• Act equitably with integrity and accountability to self, others, and the organization

• Manipulate information, construct ideas, and use technology to achieve strategic goals

Employment Eligibility:
Please confirm your eligibility for this position here:

Retirement Plan Eligibility:
Students in this position may choose to enroll in the UTSaver voluntary retirement programs.

Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

• E-Verify Poster (English and Spanish) [PDF]
• Right to Work Poster (English) [PDF]
• Right to Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.