Executive Administrator

Job Description

Job Description

About the job

The Executive Administrator provides high-level administrative and operational support to leadership while coordinating office operations, IT functions, employee onboarding, and day-to-day business activities.

We're looking for someone who

• Has at least 4 years of administrative experience, preferably in construction, commercial services, or a field-based environment
• Is proficient in Microsoft Office Suite and Microsoft Teams
• Can manage multiple priorities and projects with minimal supervision
• Demonstrates exceptional organizational and time management skills
• Communicates professionally with employees, leadership, and cross-functional teams
• Has strong problem-solving skills and attention to detail
• Is comfortable coordinating logistics, meetings, and operational processes
• Thrives in a fast-paced environment and adapts well to changing priorities
• Bilingual in English and Spanish (preferred)

What you'll do

• Provide executive-level administrative support to leadership, including calendar management, correspondence, and meeting coordination
• Coordinate travel arrangements, itineraries, and logistics for leadership
• Maintain operational records, reports, tracking logs, and administrative documentation
• Assist with payroll-related documentation and ensure timely submission of operational records
• Coordinate employee onboarding and facilitate operational briefing sessions for new field and office staff
• Maintain and update training materials, operational guides, and process documentation
• Support new employees with timekeeping systems, technology setup, and operational procedures
• Coordinate with Project Managers and Safety teams to ensure employees are prepared for field assignments
• Serve as a primary point of contact for field supervisors regarding operational processes and administrative requests
• Coordinate IT-related activities, including device inventory, equipment setup, software rollouts, and communication with corporate IT
• Assist with employee recognition programs, company events, and special projects
• Collaborate with internal departments to support efficient daily operations and continuous process improvements

SlingShot Connections provides contract staffing, direct hire placement, executive search recruitment, payroll services, and customized staffing solutions for numerous verticals, including accounting & finance, hospitality, human resources, and many more.

Company Description

SlingShot Connections provides contract staffing, direct hire placement, executive search recruitment, payroll services, and customized staffing solutions for numerous verticals, including accounting & finance, hospitality, human resources, and many more.