Administrative Assistant

Job Description

Job Description

Looking for an Administrative Assistant role where you can actually make an impact—not just check boxes?

A small consulting firm in Chicago (under 10 employees) is looking for someone who can step in, take ownership, and thrive in a mostly remote, entrepreneurial environment.

This role isn’t for someone who needs heavy structure—it’s for someone who’s comfortable navigating ambiguity, problem-solving on the fly, and being a true right hand to leadership and operations.

A few key highlights:

• Chicago-based (occasional in-office needed)
• 2+ years admin experience in a small business required
• Strong communication skills are a must
• QuickBooks or similar = a bonus
• Must be self-directed and proactive

$50,000–65,000 + benefits (medical, dental, vision, PTO, 401k equivalent after 1 year)

If this sounds like you—or someone in your network—reach out!

Responsibilities:

• Coordinate assignments and provide day-to-day administrative support to senior team members.

• Process accounts payable and accounts receivable activities, including entering vendor invoices and maintaining organized vendor records.

• Perform basic bookkeeping duties and assist with routine financial documentation using QuickBooks and related tools.

• Label, organize, and maintain incoming documents to ensure files and records remain accurate and easy to access.

• Update trackers, logs, and operational records with a high level of accuracy and attention to detail.

• Conduct research on a range of topics and present clear, reliable information to support team needs.

• Manage schedules, prioritize tasks, and help keep office activities running smoothly.

• Work closely with colleagues across the team to provide administrative assistance wherever needed and improve overall productivity.

• Learn and follow established company administrative procedures and apply them consistently in daily work.

• Support front office coverage by assisting with inbound calls, reception duties, and general data entry tasks as required.

• 2+ years of experience in an administrative, office support, or receptionist position.
• Working knowledge of accounts payable, accounts receivable, and basic bookkeeping practices.
• Experience entering vendor invoices and maintaining accurate financial and administrative records.
• Proficiency with Google Workspace and QuickBooks, including QuickBooks Online, Desktop, Pro, or Enterprise.
• Strong organizational skills with the ability to manage schedules, documents, and multiple tasks effectively.
• Accurate data entry skills and strong attention to detail in both administrative and accounting-related work.
• Clear communication skills and the ability to collaborate effectively with team members and senior staff.
• Ability to learn internal administrative procedures and follow established processes consistently.