Executive/Personal Assistant

Job Description

Job Description

Indeck Power, the largest single-source provider of steam power and hot water solutions, is seeking a full time Executive/Personal Assistant to support the President/CEO.  This is a full time, in-office position based out of the Wheeling, IL Office.

Position Summary:

Provide Administrative and Personal Support to the President/CEO.  Must have excellent problem solving skills, high attention to detail and great at prioritizing deadlines and tasks as this is busy role.

Essential Duties and Responsibilities:  

• Answer and screen telephone calls and arrange conference calls.
• Maintain calendar, deadlines and schedule for executive.
• Prepare outgoing mail and correspondence, including email, FedEx and faxes.
• Provide additional personal support as needed.
• Arrange and coordinate travel schedules and reservations.
• Office/personal related errands.
• Coordinate and arrange meetings, guest luncheons, and presentations.
• Greet scheduled visitors. 
• Draft routine correspondence and maintain necessary files of all correspondence.
• Back up receptionist duties.
• Back up assistance in preparation of sales/rental quotes.
• May be required to perform other duties as requested, directed or assigned. 

Education and Experience:  

• Business school, Associate’s degree or equivalent is required. 
• 3-5+ years experience as an Executive/Personal Assistant.

Job Knowledge, Skills and Abilities:  

• Must be proficient in MS Word, Excel, Outlook and the Internet.  Power Point a plus.
• Excellent verbal and written communication skills required. 
• A professional appearance and telephone manner is essential. 
• Must have good command of the English language, oral and written. 
• Must be detail oriented and ability to proof-read.
• High degree of integrity and the ability to recognize the requirements of confidentiality.
• Excellent organizational, time management, analytical and problem-solving skills.
• Highly flexible and adaptable to constantly changing priorities.
• Excellent interpersonal skills – possess a positive mental attitude.
• Must be able to type 60-75 wpm.