Administrative Assistant

Administrative Assistant

Come join one of America's fastest-growing insurance companies. Since 1848, National Life Group has aimed to keep our promises, providing families with stability in good times and in bad. Throughout that history, we have provided peace of mind to those families as they plan their futures.

We foster a collaborative environment with opportunities for growth and encourage our associates to live our values: Do good. Be good. Make good.

In this role, you will provide administrative support to our Chief Investment Officer (CIO) and NLG Capital Leadership team. In addition, you will be responsible for planning, organizing and/or managing special projects to deliver against our strategic objectives. Providing in-depth administrative and project coordination support, you will interface with external partners and all levels of leadership throughout the Company. Strong organization, prioritization, discretionary judgement, communication and multi-tasking skills are essential in this role and are the keys to your success in handling ever-changing demands and bringing leaders together.

This position currently offers an onsite work schedule, with the expectation that you are in the office four days per week during onsite core days. Our current onsite core days are Monday, Tuesday, Wednesday, and Thursday. The work schedule type and core days are subject to change with advance notification and manager discretion.

Essential Duties and Responsibilities

• Provide timely and effective administrative support to our CIO and the NLG Capital Leadership Team
• Draft communications as needed; collaborate with leadership on messaging and manage information flow
• Arrange travel, accommodations, itineraries and all correspondence related to necessary arrangements including management of expense reports
• Plan, organize and execute events such as meetings, team building activities, luncheons, client dinners and special projects
• Manage the day-to-day administrative affairs of our CIO - maintaining a high degree of confidentiality & discretion; anticipate needs and proactively bring together appropriate people and resources to support our CIO in addressing issues
• Provide comprehensive support services to our CIO that ensures professional, responsive, and effective experiences at all levels of the organization tracks and helps drive completion of key deliverables and follows up on outstanding action items
• Provide sophisticated calendar management; prioritize inquiries and requests while troubleshooting conflicts with little guidance, make judgements and recommendations to ensure smooth day-to-day engagements
• Manage a variety of departmental operations, such as team onboarding and inventory needs.
• Work collaboratively with other administrative professionals to request and assemble information, assist in formatting, and proof reading of business documents, as well as internal and external communications commitment to the success of the team over personal success

Minimum Qualifications

• Bachelor's degree in Business Administration or related field; equivalent years of job experience or certification
• Minimum of 5 years of administrative professional experience
• Experience in project coordination
• High level interpersonal skills to handle sensitive and confidential situations; position continually requires demonstrated poise, tact and diplomacy and ability to interact effectively with all levels of employees, customers and vendors
• Strong verbal, written, and phone communication skills
• A self-starter with the ability to work without direct supervision; think independently to problem solve; take the initiative to resolve administrative and procedural issues; evaluate alternatives and make recommendations with tact and discretion
• Ability to work in a fast-paced and ever-changing environment with demonstrated ability to manage multiple competing tasks and demands.
• Willing and available to work the hours necessary to meet the demands of the business.
• Completes assignments efficiently and in a timely manner, demonstrating a commitment to quality and attention to detail.
• Ability to work onsite Monday Thursday, with flexibility to be onsite on Fridays when there is a business need.
• Able to pass a background check.

Preferred Qualifications

• Proficient with various job-related computer software applications (e.g., MSO365, Concur, Salesforce, UltiPro) as well as the demonstrated ability to rapidly learn new company-specific systems and processes