Administrative Secretary III

Administrative Assistant

Provides clerical and accounting support to the director. Plans, initiates and carries to completion clerical and administrative support activities. Maintains control records on incoming correspondence and action documents, and follows up on work in progress to ensure timely response or action. Screens supervisor's telephone calls and mail, and personally responds to those that can be handled at the secretarial level, forwarding the remaining calls/mail to supervisor with pertinent background material. Formats and types confidential and general correspondence, reports, and statistical data; tabulates and prepares reports of financial and statistical data. Operates a computer utilizing a variety of word processing, spreadsheet, database, and presentation software to prepare correspondence, memorandum, and accounting materials. Performs a variety of office related financial, accounting and budgetary tasks, utilizing a variety of office technology hardware and software. Complies data for reports; gathers and interprets information from appropriate sources; may prepare information and presentation packets for use by a supervisor or coordinator. All other related duties as assigned.

Requires any combination of education and experience equivalent to a high school diploma and considerable responsible accounting and clerical experience; Associate's Degree preferred. Demonstrates good communication and human relation skills. At least 3 years of experience as a secretary in an educational institution or office setting (for external candidates only). Experience in a PK-8 school preferred. Requires proficiency in FileMaker Pro, Microsoft Office software (Word, Excel, PowerPoint, preferably in a Macintosh environment). Ability to operate and perform tasks on standard office equipment; computers, fax, telephone, printers, copiers, etc.