NG911 Administrative Specialist

Administrative Support Specialist

Strong administrative, organizational, and documentation skills.

Proficiency in Microsoft Office 365 and collaboration tools (Teams, SharePoint, Excel, Word).

Effective written and verbal communication abilities.

Ability to manage multiple priorities in a fast-paced, service-oriented environment.

Strong attention to detail and ability to maintain accurate financial and operational records.

Responsibilities:

• Provide daily administrative support to NMAC Manager and Program Manager/Network Engineer, including scheduling, documentation, file management, P-care reconciliation, travel arrangement and calendar management.
• Maintain organized records and ensure administrative compliance with the State 911 Plan.
• Assist in preparing reports, correspondence, briefing materials, and presentations and MOUs.
• Support coordination of internal and external meetings, workshops, and PSAP-related engagements.
• Assist with tracking project milestones, follow-ups, and operational tasks required for statewide ESInet and NG911 support.
• Assist the Financial Analyst to the Board with accounting responsibilities specific to the 911 surcharge fee collection.
• Support accounts payable tasks as assigned, including processing invoices, tracking expenditures, and ensuring adherence to fiscal policies.
• Maintain financial documentation and organize revenue/expense records related to NG911 operations.
• Help monitor administrative components of NG911 projects and initiatives.
• Contribute to process improvements that enhance efficiency, organization, and service continuity.
• Collaborate with staff and stakeholders to maintain consistency with standards established by the State 911 Board.

Experience supporting government, public safety, or emergency communications programs.

Familiarity with NG911, ESInet, or PSAP operations.

Background in accounts receivable/accounts payable or financial tracking.

Skills:

• Administrative & Organizational Skills scheduling, calendar management, file management, documentation, and records maintenance.
• Microsoft Office 365 Proficiency specifically Teams, SharePoint, Excel, and Word.
• Project & Task Tracking monitoring project milestones, follow-ups, and operational tasks.
• Multi-Priority Management handling concurrent administrative, financial, and operational responsibilities in a fast-paced environment.
• Process Improvement identifying and contributing to efficiency and organization enhancements.
• Stakeholder Collaboration working with staff, board members, and external partners to maintain program consistency.