Administrative Coordinator - Digital & Data Driven Medicine

Overview The Division of Digital and Data-Driven Medicine (D3M) seeks a highly organized and proactive Administrative Coordinator to support the Division Chief and oversee the day‑to‑day administrative and operational functions of a growing academic division. This role combines high‑level executive support, division operations, budget management, and coordination of research and program activities, ensuring efficient execution across multiple priorities. The Administrative Coordinator will serve as a central hub for scheduling, communications, operational workflow management, and support of faculty and trainee engagement. Responsibilities Executive Scheduling and Support Manage complex calendar and scheduling for the Division Chief across clinical, research and administrative priorities. Coordinate internal and external meetings, including agendas, materials, and follow‑ups. Assist with email triage and communications as needed. Arrange travel and manage reimbursements. Prepare presentations, reports, and key documents. Division Operations, Budgeting and Administrative Management Oversee day‑to‑day administrative operations of the division. Develop, track, and manage division budgets in collaboration with finance teams. Monitor expenditures, forecasting, and resource allocation across projects and personnel. Coordinate onboarding of faculty, staff, postdoctoral fellows, and trainees. Support recruitment processes, including scheduling interviews, coordinating candidate visits, and tracking applicants. Assist with retention efforts by supporting faculty engagement initiatives and tracking needs. Support space planning, office logistics, and operational workflows. Maintain organized tracking systems for division activities, priorities, and deadlines. Program and Research Coordination Coordinate meetings and logistics for research projects and interdisciplinary teams. Track project timelines, deliverables, and key milestones. Assist with preparation and organization of grant materials and submissions. Support coordination across collaborators, departments, and institutions. Communication and Coordination Hub Serve as a central point of contact for faculty, staff, trainees and collaborators; coordinate cross‑team scheduling and communications. Help organize division meetings, seminars, and events. Support communication of division initiatives and priorities. Qualifications Bachelor's Degree or equivalent combination of applicable education and experience. 5 years related administrative or business experience required; some supervisory experience preferred. Preferred Qualifications Experience with budget development, financial tracking, or operational management. Strong administrative and organizational experience in academic, healthcare, or research settings. Exceptional scheduling and coordination skills. Ability to manage multiple priorities in a fast‑paced environment. Strong communication and professionalism. Experience supporting academic recruitment or faculty affairs processes. Familiarity with grants, financial systems, or program coordination. Interest in AI, digital health, or data‑driven research. Compensation The salary range for this role is $66,482.07 – $74,250 annually. Actual salaries depend on experience, education, and operational need. The range listed does not include bonuses, incentive pay, differential pay, or other benefits. Equal Opportunity Employer The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization. #J-18808-Ljbffr Mount Sinai Medical Center