Accounts Payable Clerk

Accounts Payable CoordinatorGrow Your Career with a Company That Invests in YOU TRIO Electric is one of the leading electrical design, construction, and service firms in Texas. We are a full-service electrical contractor focusing on commercial and light industrial projects. In house, we boast both a professional engineering team and a 24/7 emergency service team. We are a member of the National Independent Electrical Contractor's Association (IEC).The purpose of the Accounts Payable Coordinator is to assist the accounting department with all aspects of construction billing and collections in addition to performing other accounting and clerical duties.TasksAccounts PayableSet up customers and ensure credit worthinessTake out jobs in accounting system and ensure all required job information is obtained and input into the system accurately and timelyAssist in ensuring sales tax requirements of the project and processing of appropriate sales tax forms when requiredTimely and accurately input contracts, budgets and change orders while ensure appropriate approvalsIssue certificates of insurance to customers while maintaining a tracking system for special endorsements and other specific insurance requirements (i.e. OCIP, CCIP)Maintain and improve filing and management of documents related to billings and contractsAccurate and timely processing of Lump-Sum (AIA billings), Time & Material and Cost-Plus projectsAccurate and timely processing of waivers, notices and liens for all projects, including notarization of related documents when requiredPerform collections on outstanding balances, including, review, follow-up and documentation and communication of statusReconciliation of accounts receivable sub-ledger to general ledgerMaintenance of customer accountsDepositing of cash receiptsVarious Clerical TasksPrepare accounting items and checks to be mailed outOpen mail daily and sort statements, checks, and invoicesDistribute mail daily according to departmentProtects organization's value by keeping information confidentialMaintain sensitive files and recordsBack assist receptionistProvide administrative support for the accounting department including but not limited to copying, scanning, filing, faxing, word processing, spreadsheets, handling confidential informationHandle special projects as assignedOther job duties will be assignedSkills & AbilitiesCustomer and Personal Service — Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfactionBusiness Software — Knowledge of business software including MS Word, Outlook, PowerPoint, Excel, and Access; Internet browsing to find informationAccounting – Basic knowledge of accounting process and principlesCommunication - Strong written and verbal communication skillsTime Management — Managing one's own timeProblem Solving — Uses critical thinking to find solutions for problemsDetail Oriented — Catches mistakes and corrects them before others doSelf-Starter —able to work with little supervision/direction in a demanding environmentOrganized — keep an easy to follow filing system (both electronically and hard copy)Service Orientation — Actively looking for ways to help peopleEthical conduct — Conduct one's self in an ethical and responsible mannerEducation & ExperienceAssociate's degree in Accounting or related fieldMinimum of 2 years of construction accounting experience or equivalent combination of education and experienceTraining or experience in computer applications