Police Records Clerk

Job Title

Major Duties

Minimum Qualifications

Knowledge Required by the Position

Knowledge of basic computer operation

Knowledge of modern office practices, procedures and equipment

Knowledge of record-keeping techniques

Knowledge of statistical record-keeping techniques

Knowledge of correct English language usage, grammar, spelling, punctuation and vocabulary

Knowledge of laws, rules and regulations related to assigned activities

Knowledge of applicable laws, codes, regulations, policies and procedures related to assigned activities

Skill in oral and written communication skills

Skill in using tact, patience and courtesy

Ability to ensure proper police practices and procedures are followed

Ability to work confidentially and with discretion

Ability to understand and follow oral and written directions

Ability to maintain routine records

Ability to operate a computer terminal to enter and retrieve data

Ability to learn the computerized records system

Ability to read, interpret, apply and explain codes, rules and regulations, policies and procedures

Ability to establish and maintain cooperative and effective working relationships with others

Supervisory Controls: This person works in the Police Department under the direct supervision of the Records Clerk Supervisor.

Guidelines: Guidelines for this position include city ordinances, departmental policies and procedures and relevant state and federal laws. These guidelines are clear and specific.

Complexity: The position consists of related administrative and clerical tasks.

Scope and Effect: The purpose of this position is to log and maintain police records for investigative and statistical reports.

Personal Contacts: Contacts are typically with co-workers, the general public, and other city employees.

Purpose of Contacts: Contacts are typically accessed to exchange information, resolve problems and provide services.

Physical Demands: The work is typically performed with the employee sitting at a desk with intermittent standing or walking. The employee occasionally lifts.

Work Environment: The work is typically performed in an office.

Supervisory and Management Responsibility: None

Benefits

N/A