Payroll Specialist

Payroll Specialist

The Payroll Specialist works closely with the client, and/or client representative, and other Payroll Specialists to ensure timely and accurate processing of payroll. Ensures data is accurately entered into payroll systems to produce timely weekly, biweekly and semi-monthly payments.

This is a full-time, hybrid position based out of our regional office in Phoenix, AZ.

Key Responsibilities

• Keep abreast of assigned client base to meet client payroll needs and process all updates for each client according to their payroll cycle; responsible for all payroll related matters for assigned client groups.
• Accurately key all payroll related data necessary to process and meet pay schedules.
• Maintain payroll records at both the employee and client level for multiple clients while ensuring accuracy, timeliness of payroll service delivery, and excellent customer service throughout the client lifecycle
• Accurately complete setup of import definitions within payroll systems when required
• Import and audit time files into payroll systems for processing
• Generate and complete each payroll; post payroll batches and provide reports to clients
• Routinely contact clients according to set schedules to obtain payroll data, including salary adjustments, special payments, tax allocations, and employee deductions or adjustments.
• Input payrate changes and status changes accurately for clients submitting paper forms
• Accurately key employee direct deposit information, when required
• Process bonus and commission payroll cycles for clients, including gross up and net zero checks
• Process manual and/or special exception batches as requested, according to client's payroll cycle
• Provide certified payroll reporting and multilevel job costing that is client or industry specific when indicated
• Maintain knowledge of GL accounting framework and client accounting reports; able to identify and correct client GL accounting issues
• Accurately add department, project and division information to client file within the payroll systems
• Research and resolve client and system problems to ensure accurate payroll reports and tax returns.
• Establish and maintain a positive working relationship with clients, agencies, and coworkers to promote a positive quality service image
• Build relationships between other departments to establish efficiencies and best practices.
• Distribute client specific payroll reports.
• Record adjustments to previous pay issues.
• Act as third level support for Payroll Specialist I, II when needed.
• May be called upon to assist in topical training sessions within the Payroll Department
• Complete special projects and other duties as assigned.

Requirements

Education

• Bachelor's degree or equivalent work experience.

Experience

• Experience providing multi-state/multi-payroll service for large client groups
• Advanced PrismHR and/or iSolved system experience is preferred
• Minimum of 6 months experience as a Specialist II, or ability to demonstrate mastery of Specialist II functions

Knowledge/Skills/Abilities

• Vast knowledge of state and federal laws pertaining to wage and hour, wage garnishments and taxes

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This job is operated in an indoor office environment.