Payroll Specialist

Payroll Processor

Maintains and monitors the integrity of District payroll records. Processes the District payroll accurately and efficiently and monitors automated time keeping system. This is a safety sensitive position.

Job Responsibilities

Essential Functions

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following representative duties, knowledge, and skills. Essential duties and responsibilities may include, but are not limited to, the following:

• Processes biweekly district payroll in accordance with district policies and local, state, and federal requirements
• Processes all PAR forms and other necessary information as it pertains to PAR actions.
• Calculates changes in contract amounts and payouts for separated employees, accrued sick, vacation leave, and retirement payments.
• Interfaces automated time keeping system with payroll system.
• Maintains complete and compliant records for all payroll transactions.
• Reconciles and updates employees leave bank accruals, usage and balances.
• Reconciles payroll deductions to vendor billings for accuracy.
• Resolves payroll discrepancies by collecting and analyzing information.
• Maintains employee confidence and protects payroll operations by keeping information confidential
• Maintains payroll operations by following policies and procedures; reporting needed changes to the Payroll/Accounting Manager.
• Provides assistance to the Payroll / Accounting Manager, including auditing of payroll records to ensure compliance with FLSA, ASRS, USFR and other regulatory agencies.
• Attends professional development meetings and other trainings as required; provides training to district staff on payroll procedures as needed.
• Assists other departments or positions with special projects and/or duties.
• Performs additional related duties as assigned.

Job Requirements

Knowledge of

• Principles and practices of payroll processing.
• Budgeting and accounting principles and practices.
• Automated payroll processing software.
• US and AZ Labor Law requirements.
• Current and new USFR requirements.
• Current office practices and procedures.

Skill in

• Communicate effectively verbally and in writing.
• Maintain positive and effective working relationships with others.
• Working under pressure, within specific time frames and detail oriented.
• Operate a computer and related software.
• Perform arithmetic calculations quickly and accurately.
• Perform detailed reconciliations.

Education and Experience:

• High School Diploma or equivalent required; Associate's Degree preferred.
• Two or more years of payroll experience and/or accounting experience preferred.

Licenses, Certifications, and Equipment:

Valid State of Arizona driver's license.

Work is performed at District facilities primarily in a standard office environment. Operates standard office equipment such as personal computer and related software, fax machine, and copy machine. May occasionally be required to work evenings and/or weekends.