Executive Assistant 2

You are a warm, relationship-driven professional who enjoys working with people, managing a variety of responsibilities, and finding solutions in a collaborative, fast-moving environment. Are you a proactive, friendly, persuasive person who naturally develops relationships and knows how to move conversations and projects forward? Are you known for producing excellent, polished work and catching the details others may overlook? Do you enjoy working collaboratively with a team while still taking ownership, maintaining accountability, and determining what needs to happen next? Can you thrive in a structured environment with occasional chaos, balancing a large and varied workload while remaining organized, adaptable, and solutions-focused? About Us PropHouse Birmingham is a creative event rental and décor company serving weddings, corporate events, and special events throughout Birmingham and beyond. We move fast, collaborate deeply, and set a high bar for creativity, client experience, and execution. Our team environment rewards initiative, accountability, strong relationships, and people who enjoy contributing to a high-performance culture. About the Job The Executive Assistant works directly alongside the Sales Executive, supporting both the sales process and the overall client experience from initial inquiry through event execution. This is a highly collaborative, client-facing role that combines sales support, relationship building, organization, creative problem-solving, administrative accuracy, and event logistics. The right person will be comfortable taking initiative without always being given step-by-step instructions, asking thoughtful questions when clarification is needed, and identifying solutions before small challenges become larger problems. No two days will look exactly the same, so success requires someone who can confidently manage a large and varied workload while maintaining accuracy, professionalism, and accountability. Key Responsibilities Support the Sales Executive with lead generation, client inquiries, consultations, PropHouse tours, site visits, quotes, and sales follow-up. Manage client details and documentation, including contracts, meeting notes, proposals, calendars, payment schedules, and event information. Anticipate needs and solve problems proactively, taking initiative without requiring step-by-step direction. Build strong client relationships while providing a polished, responsive experience throughout the sales and event process. Salary Position (Full Time) Hours: 8:00am - 5:00pm (during the week, extended shift on the weekends) Swing off day would follow the week after working on a Saturday Pay Rate: $19.00 - $21.00 / Hour HotHouse Holdings, Inc. is an equal opportunity employer. #J-18808-Ljbffr