Payroll and HR Coordinator

Job Description

Job Description

Company Overview
So Cal Communications Group Inc. operates as an electrical and low voltage contractor serving public works projects throughout California. The company performs work for public agencies and general contractors and maintains strict standards for payroll accuracy, compliance reporting, and employee documentation.

Our Values

• Relationships
• Integrity
• Safety
• Excellence

Position Summary
The HR and Payroll Coordinator supports the Chief Financial Officer by managing daily HR administration , payroll preparation , certified payroll reporting , and employee certification tracking . The role focuses on execution and documentation. The position ensures payroll accuracy, organized HR records, and compliance with labor regulations and public works reporting requirements.

Benefits

• Hourly Rate: $27
• Flexible, trust-based work environment
• Medical, dental, vision, 401(k), PTO)
• Opportunity for a discretionary year end bonus based on performance and company results

Key Responsibilities

Payroll Preparation and Support

• Prepare weekly payroll in the eBacon system, including collecting employee hours, job codes, and required payroll data
• Review timesheets and identify discrepancies or missing information before payroll processing
• Communicate with supervisors to resolve payroll data issues
• Maintain organized payroll documentation and records
• Prepare payroll reports and supporting documentation for review
• Support payroll compliance requirements related to wage laws and company policies
• Update Payroll desktop instruction

Certified Payroll and Compliance Reporting

• Track certified payroll reporting deadlines for public works projects
• Prepare certified payroll documentation for submission to the Department of Industrial Relations
• Maintain organized and audit ready certified payroll records
• Distribute certified payroll documentation to contractors when required
• Ensure prevailing wage classifications and reporting data remain accurate
• Update Certified Payroll desktop instructions
• Keep track of PW rate increases and update system

HR Administration

• Process termination documentation according to company procedures
• Prepare onboarding packets and collect new hire documentation
• Maintain employee personnel files in digital and physical formats
• Maintain organized HR records and administrative documentation
• Support HR administrative processes under the direction of the CFO

Employee Certification Tracking

• Maintain system tracker for employee certifications, licenses, and required training
• Monitor certification expiration dates and renewal requirements
• Notify employees, supervisors, and the CFO of upcoming renewals
• Schedule training, exams, and certification renewals
• Collect and file updated certification documentation
• Maintain accurate certification records within company systems such as eBacon

HR Compliance Research Support

• Research HR and labor compliance questions using official sources including DIR, EDD, and DOL
• Prepare summaries and documentation for CFO review
• Monitor changes in HR compliance requirements relevant to company operations

Compliance and Risk Support

• Support payroll, labor, and HR compliance documentation
• Maintain records required for internal reviews or external audits
• Assist with preparation of documentation related to labor compliance reviews

Qualifications

• Minimum 3 years processing construction or prevailing wage payroll
• Proven experience with certified payroll for public works projects
• Strong knowledge of California labor compliance requirements
• Proficiency in payroll systems (eBacon experience a plus)

What Success Looks Like in This Role!

Accuracy and Attention to Detail
You review information carefully and take pride in producing accurate work. You identify discrepancies in payroll, job codes, documentation, or compliance records before they become larger issues.

Accountability
You take ownership of your work and follow through on deadlines and commitments. Payroll, compliance documentation, and employee records must be completed accurately and on schedule.

Transparency and Integrity
You communicate openly about questions, discrepancies, or mistakes. Issues are raised early so they can be corrected quickly and documented properly.

Organization and Process Discipline
You maintain organized records and clear documentation so payroll, HR files, and compliance records remain audit ready.

Proactive Communication
You notify supervisors when something looks incorrect or incomplete rather than waiting for problems to surface.

Metrics-Focused Addition:

You measure success by zero missed deadlines, 100% accurate submissions, and catching issues before they impact operations.

Work Environment
This position works in a professional office environment in Chino, California. Weekly payroll deadlines require organized workflow and consistent documentation.

Schedule

• Full-Time
• Monday to Friday, Flexible Day Hours (typically 8 AM–5 PM)

"This position is ideal for someone who takes pride in flawless execution and wants to be the trusted guardian of our payroll and compliance functions. Your attention to detail directly impacts every employee and protects the company's reputation."

Equal Employment Opportunity Statement

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.