Accounts Payable Specialist

SERVPRO® of Worcester Accounts Payable Do you love working with numbers? Do you want to be the driving force behind increasing profits of a growing company? Then, don’t miss your chance to join our Franchise as a new Accounts Payable Specialist. In this position, you will be making a difference each and every day. We have a sincere drive toward the goal of helping make fire and water damage 'Like it never even happened'! Our franchise is seeking someone who is great on the phone, has excellent accounting skills, and is a serious multi-tasker. If you are self-motivated and have superb interpersonal skills, then you’ll thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experienced, truly enjoys providing superior service, and loves taking ownership. Are you highly dependable and excited about routinely exceeding expectations? Then, you may be our perfect hero! As a valued SERVPRO® Franchise employee, you will receive a competitive pay rate, with lots of opportunity to learn and grow. Primary Responsibilities 1. Invoice Processing Receive and enter vendor invoices. Match invoices to purchase orders, work orders, or job files. Verify coding to the correct GL account and job. 2. Subcontractor Management Review subcontractor invoices for accuracy. Confirm work was completed and approved. Track certificates of insurance, W-9s, and compliance documents. Prepare 1099 reporting at year-end. 3. Payment Processing Schedule weekly vendor payments. Process checks, ACH payments, and credit card payments. Take advantage of vendor discounts when available. Prioritize critical vendors (equipment, drying supplies, fuel, dumpsters, etc.). 4. Vendor Relations Respond to vendor inquiries. Resolve billing discrepancies. Maintain positive relationships with key suppliers and subcontractors. 5. Job Cost & Financial Accuracy Ensure costs are assigned to the correct job. Monitor open purchase orders and unpaid invoices. Assist in keeping job profitability accurate. Support production and construction managers with cost questions. 6. Month-End Accounting Support Reconcile vendor statements. Accrue unpaid expenses. Assist with month-end and year-end closes. Support audits and financial reviews. 7. Compliance & Documentation Maintain organized digital records. Ensure proper approvals are documented. Keep vendor files current. Support SERVPRO and tax compliance requirements. Position Requirements 3+ year(s) of experience with QuickBooks Pro® (most recent versions) 2+ years of experience with payables activities Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times Polite, confident, and excellent customer service skills, including listening and questioning skills Excellent organizational skills and strong attention to detail Very self-motivated and goal-oriented Ability to multi-task Capability to work in a fast-paced, team-oriented office environment Proficiency in Microsoft Office (i.e., Outlook, Word, Excel) Ability to learn new software, including Xactimate® and proprietary software Associate degree in accounting preferred or strong professional background of 2-3 years bookkeeping experience Ability to successfully complete a background check subject to applicable law Hours 20-24 hours/week, flexible to work overtime when required Vary between 8am-5pm #J-18808-Ljbffr