Executive Office Administrator

Executive Office Administrator

The Boeing Defense Space & Security (BDS), Space, Intelligence & Weapons Systems (SI&WS) has an exciting opportunity for an innovative, highly motivated, and people focused, Executive Office Administrator to join our Experimental Systems Group (ESG).

ESG supports a variety of government customers spanning technology domains, and is a fast-paced, responsive development environment delivering new capabilities to customers rapidly and affordably. The ESG portfolio consists of a range of platforms and technologies including the X-37B, the world's first fully autonomous reusable spaceplane. This position is 100% onsite at Kennedy Space Center, Florida.

The Executive Office Administrator will be responsible for the following:

• Maintains schedules for both executive and a program manager
• Prioritizes and schedules management-level employee time and availability for efficient use of time
• Creates, edits and maintains electronic and written communication for the assigned executive and team
• Tracks and maintains information relative to department and business operations.
• Coordinates and processes domestic business travel arrangements, monitors designated business traveler's logistics, generates expense reports and assists in reconciling corporate credit card charges to ensure timely and accurate payment
• Communicates a wide variety of information to multiple audiences both verbally and in written formats. Processes incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Plans and implements logistics for executive level internal and external events
• Provides guidance for less experienced employees
• Works under limited supervision

This position is expected to be 100% onsite. The selected candidate will be required to work onsite at the listed location.

This position requires the ability to obtain a U.S. Security Clearance for which the U.S. Government requires U.S. Citizenship. A final U.S. Top Secret/SCI Clearance Pre-Start is required.

Basic Qualifications (Required Skills/Experience)

• 3 or more years of experience managing executive schedules and calendars using Microsoft Office or any administrative tools
• 3 or more years of experience working with executives and senior customers and officials and their administrative assistants
• 3 or more years of experience with Communication experience, both written and verbal, with a comfort in public speaking and frequent interactions with executive-level management
• Excellent organizational, record keeping skills and attention to detail
• Experience, and at least considered an intermediate user, with office tools such Microsoft Office (Excel, PowerPoint, etc.)

Preferred Qualifications (Desired Skills/Experience)

• Current Top Secret or TS/SCI clearance (A clearance obtained within the last 24 months is considered Active)
• Experience collaborating with cross-functional, geographically dispersed teams
• Willing to support occasional off-nominal working hours during critical 24/7 mission operations activities

Relocation assistance is not a negotiable benefit for this position. Candidates must live in the immediate area or relocate at their own expense.

Travel: Some travel may be required up to 10%