Executive Assistant

Job Description

Job Description

Executive Assistant – Full-Time
Spine Medicine and Surgery of Long Island
Location: Ronkonkoma, NY

Spine Medicine and Surgery of Long Island is a premier, minimally invasive spinal surgery practice providing world-class, cutting-edge spinal care to the Tri-State area. As we continue to expand across Nassau and Suffolk Counties, we are seeking a highly organized, proactive, and dependable full-time Executive Assistant to directly support our CEO and leadership team.

Position Overview:

We are looking for a motivated Executive Assistant to serve as a key partner to our CEO. This role requires exceptional organizational, project management, and communication skills. The ideal candidate will excel at managing a fast-paced calendar, coordinating executive priorities, supporting cross-functional initiatives, and ensuring seamless execution of projects that drive operational efficiency and growth across the organization.

Key Responsibilities:

• Manage and coordinate the CEO’s calendar, meetings, and appointments

• Serve as a primary point of contact for scheduling, communication flow, and executive priorities

• Organize, monitor, and assist with email communications, ensuring timely follow-ups on high-priority items

• Track and follow up on action items from leadership meetings, ensuring deliverables are completed accurately and on time

• Assist in creating, maintaining, and executing project management tools and workflows to keep leadership initiatives aligned and on schedule

• Prepare reports, presentations, meeting agendas, and documentation as needed

• Coordinate with internal staff and external partners to support smooth day-to-day operations and executive requests

• Support CEO-driven initiatives including operational projects, business development efforts, and strategic planning tasks

• Maintain confidential files and records with accuracy, discretion, and professionalism

• Assist with administrative tasks including correspondence, scheduling, vendor communications, and general office coordination as needed

Qualifications:

• Prior experience as an executive assistant, administrative assistant, or office coordinator required (healthcare experience preferred but not required)

• Strong organizational and multitasking skills with exceptional attention to detail

• Excellent communication and interpersonal abilities, both written and verbal

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and comfort with EMR or other practice management systems

• Experience with project management software (e.g., Asana, Trello, Monday.com) preferred

• Ability to handle sensitive and confidential information with professionalism

• Ability to anticipate needs, take initiative, and work effectively in a fast-paced environment

• Marketing or social media management experience a plus

Job Details:

• Hours: Full-time position, exact schedule may vary (30–39 hours/week)

• Remote Work: Not available

• Benefits: Eligibility after a waiting period (specific benefits apply)

Our Workplace Culture:

• Detail-Oriented: We prioritize accuracy and precision in all operations

• Outcome-Driven: We focus on efficiency and delivering results for both staff and patients

• People-Centered: We value collaboration, fairness, and compassion in all interactions

• Team-Oriented: We thrive in a supportive, cooperative environment where everyone contributes to success

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