Program Operations Specialist, Department of Lab Medicine & Pathology Purchasing
$61.37kFHLB Des Moines
- # Program Operations Specialist, Department of Lab Medicine & Pathology PurchasingApplyremote type: Medical Centers Only - 3 Days Remote per Weeklocations: Seattle, WAtime type: Full timeposted on: Posted Todayjob requisition id: REQ-0000135984**Job Description****Who we’re looking for:**The UW Medicine - Department of Laboratory Medicine & Pathology (DLMP) in Seattle, WA has a fantastic opportunity for a **Program Operations Specialist** with the **Purchasing Team** at the **downtown Seattle Financial Building**.The Program Operations Specialist is responsible for the daily review and approval of purchasing transactions including requisitions, reimbursements, ProCard transactions, Supplier Invoice Requests, and other purchasing activities supporting the Department. The position is also responsible for coordinating purchasing workflows, intake processes, purchasing systems administration, operational documentation, and projects associated with maintaining and improving departmental purchasing operations.This position supports Purchasing leadership by assisting with process improvement initiatives, developing and maintaining Standard Operating Procedures (SOPs), administering departmental purchasing platforms, coordinating equipment, contract, and other purchasing request intake, supporting staff and end-user training, and monitoring purchasing workflow activities. The Program Operations Specialist reports directly to the Assistant Director of Purchasing and serves as a departmental liaison by identifying operational issues, analyzing workflow trends, coordinating cross-functional purchasing activities, and supporting continuous improvement efforts. All actions are performed in collaboration with Purchasing leadership to ensure departmental processes are executed accurately, consistently, and in accordance with University and departmental policies.**Work schedule:*** 100% FTE* Monday – Friday* Day shift* Three days remote per week**What you’ll contribute:***Daily Process & Systems** Act as Cost Center Manager, reviewing and approving requisitions, reimbursements, ProCard transactions, Supplier Invoice Requests, and other Workday purchasing transactions to ensure accuracy and compliance with UW and DLMP policies.* Review and Assign purchasing order requests to Buyers based on workload and departmental priorities.* Mange intake and review of purchasing-related requests, including equipment purchases, capital equipment, contracts, agreements, standing orders, Sole Source Justifications (SSJs), and other purchasing requests to ensure required documentation, approvals, and supporting information are complete prior to processing.* Monitor and manage purchasing workflow activity, monitor order volumes and trends, and communicate operational concerns and workload recommendations to Purchasing leadership. And assist with identifying workload forecasts and operational planning needs.* Lead initial escalation for Buyers and Fiscal Specialists in resolving urgent purchasing requests, supplier issues, invoice discrepancies, damaged shipments, and other purchasing-related customer service concerns.* Serve as a departmental resource regarding Purchasing platforms, procurement systems, purchasing procedures, and University purchasing policies by assisting customers, suppliers, and departmental staff with purchasing processes and system-related questions.* Manage purchasing inbox workflow, customer communications, and request routing to ensure timely response and continuity of Purchasing operations along with Purchasing Manager.* Serve as liaison between laboratories, departmental users, Fiscal, Procurement Services, and Purchasing staff to facilitate purchasing workflows and resolve operational issues.*Systems Administration, SOPs & Training** Develop, maintain, and update Purchasing Standard Operating Procedures (SOPs), workflow documentation, operational reference materials, and training guides.* Administer departmental PurchasePath workflows, including users, approvers, organizational updates, worktags, cost centers, routing changes, and system maintenance.* Maintain MediaLab purchasing documentation and ensure procedures remain current.* Assist with onboarding new employees by coordinating purchasing system access, training, and operational readiness.* Train Purchasing staff and departmental end users on purchasing systems, departmental procedures, workflow changes, and purchasing best practices.* Lead ongoing process standardization, documentation improvements, and continuous process improvement initiatives.*Projects & Process Improvement** Lead the operational coordination of departmental purchasing projects, workflow improvements, and system enhancements under the direction of Purchasing leadership.* Coordinate and execute departmental purchasing initiatives while maintaining project documentation, implementation timelines, and workflow tracking.* Analyze and support Purchasing functions related to inventory management, purchasing readiness, and other departmental operational initiatives as assigned.* Identify, implement, and recommend process improvements to enhance operational efficiency, workflow effectiveness, and customer service.*Administrative & Cross Functional Support** Maintain purchasing records in accordance with University record retention requirements and applicable state regulations.* Support travel, reimbursement, invoice processing, Shared Environment, and related operational workflow activities.* Assist Purchasing and Fiscal teams during staffing shortages, high-volume periods, or operational needs.* Coordinate operational communication between Purchasing, laboratories, Finance, Procurement Services, suppliers, and other University departments.* Perform additional operational assignments supporting departmental continuity.*Reporting & Operational Analysis** Develop and maintain Workday reports, purchasing dashboards, and operational tracking tools.* Analyze purchasing workload, transaction trends, operational metrics, and workflow performance.* Identify opportunities for operational improvement through reporting and data analysis.* Prepare operational reports and summaries for Purchasing leadership.* Support data collection, reporting, and forecasting related to departmental operations and strategic initiatives.**What you’ll need:*** Bachelor's degree and two (2) years of progressively responsible experience in Administrative or Procurement process OR Equivalent combination of education and experience from which comparable knowledge and skills have been acquired may substitute for degree.* A track record of successfully managing multiple projects and delivering projects on schedule.* Excellent written and verbal communication skills for a variety of audiences. Ability to lead meetings, give presentations; work with facts and be able to tell a story with numbers.* Demonstrated success in building and sustaining positive customer and other relationships* Commitment to working within an organizational framework of continuous process improvement.* Proficiency with Microsoft Office Suite.**Desired qualifications:*** Experience with University of Washington financial and procurement systems.* Experience coordinating purchasing, procurement, finance, or operational workflows in a higher education, healthcare, research, or public sector environment.* Experience leading process improvement or operational efficiency initiatives.**What we offer:*** Vacation time and sick time off that accrue monthly, including 12 paid holidays.* State Employee Tuition Exemption Program covering up to 6 credits of qualifying coursework per quarter at the University of Washington or other participating colleges or universities.* Fully subsidized public transit pass (U-PASS) that covers multiple forms of public transportation in the region.* Excellent healthcare, dental, disability, retirement, and other plan options.* Lots of free fantastic fitness, healthy eating, finance, and stress reduction classes offered through the Whole U.* And much more!**About the Department of Laboratory Medicine & Pathology:**A regional resource for clinical laboratory services required for innovative patient care, research and educational programs, the **Department of Laboratory Medicine & Pathology** at UW Medicine combines the sophisticated testing and informatics capabilities of fully accredited laboratories with the resources of an academic institution in its delivery of clinical and anatomic pathology services. Recognized for excellence in clinical training, world-class research initiatives, and a commitment to community service, we serve labs and medical facilities both nationally and internationally.Please visit our website to learn more about our department.**About UW Medicine:**UW Medicine is Washington’s only health system that includes a top-rated medical school and an internationally recognized research center. UW Medicine’s mission is to improve the health of the public by advancing medical knowledge, providing outstanding primary and specialty care to the people of the region, and preparing tomorrow’s physicians, scientists and other health professionals. All across UW Medicine, our employees collaborate to perform the highest quality work with integrity and compassion and to create a respectful, welcoming environment where every patient, family, student and colleague is valued and honored. Nearly 29,000 healthcare professionals, researchers, and educators work in the UW Medicine family of organizations that include Harborview Medical Center, UW Medical Center - Montlake, UW Medical Center - Northwest, Valley Medical Center, UW Medicine Primary Care, UW Physicians, UW School of Medicine, and Airlift Northwest.Become part of our team. Join our mission to make life healthier for everyone in our community.**Compensation, Benefits and Position Details****Pay Range Minimum:**$61,368.00 annual**Pay Range Maximum:**$92,064.00 annual**Other Compensation:**-**Benefits:**For information about benefits for this position, visit Shift (United States of America)**Temporary or Regular?**This is a regular position**FTE (Full-Time Equivalent):**100.00%**Union/Bargaining Unit:**Not Applicable**About the UW**Working at the University of Washington provides a unique opportunity to change lives – on our campuses, in our state and around the world.UW employees bring their boundless energy, creative problem-solving skills and dedication to building stronger minds and a healthier world. In return, they enjoy outstanding benefits, opportunities for professional growth and the chance to work in an environment known for its diversity, intellectual excitement, artistic pursuits and natural beauty.**Our Commitment**The University of Washington is committed to fostering an inclusive, respectful and welcoming community for all. As an equal opportunity employer, the University considers applicants for employment without regard to race, color, creed, religion, national origin, citizenship, sex, pregnancy, age, marital status, sexual orientation, gender identity or expression, genetic information, disability, or veteran status consistent with UW Executive Order No. 81.To request disability accommodation in the application process, contact the Disability Services Office at View phone number on click.appcast.io or View email address on click.appcast.io considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.
- J-18808-Ljbffr FHLB Des Moines
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Program Operations Specialist, Department of Lab Medicine & Pathology Purchasing in Brooklyn, NY vacancy
- ...Program Operations Specialist 1 This position will serve as a Program Operations Specialist 1 (POS 1) for a division of the Service Access Program... ..., and/or Process DDP1s via CHOICES as related to Department Services. Actively participate in Statewide Community...SuggestedWork at officeLocal areaRemote work
- ...state testing and student events. About the Opportunity The Operations Program Specialist works with the Operations Manager to create, implement,... ...information. Professional attitude with insight into department and company welfare. Excellent written and oral communication...SuggestedFull timeWork at office
$61.37k
Program Operations Specialist - University of WashingtonSkip to main content# Careers at UWProgram Operations Specialist page is loaded## Program... ...these qualifications WILL NOT be forwarded to the Hiring Department.*** Bachelor’s Degree* 2 years of experience in Program...SuggestedFull timeTemporary workWork at officeRemote workShift work2 days per week3 days per week- ...under general direction, the Manager of Programs and Operations will provide overall administrative... ..., operating budget management, purchasing and contract oversight, space and facilities... ...in developing long- and short-term department strategic planning. Chart yearly plans...SuggestedContract workTemporary workWork experience placementWork at officeImmediate startFlexible hoursAfternoon shift
- ...Business & Administration, Department of Emergency Medicine, College of... ...ambitious campus design program in the country." UC's momentum... ...to direct the financial, operational, administrative, and strategic... ...to, accounting, payroll, purchasing, budgets, asset management...SuggestedFull timeContract workWork experience placementWork at officeRelocationFlexible hours
$53.05k
...approach by offering more than 180 integrated programs in: Education & Youth Development,... ...in housing, socials services and operations. Case management staff focusses on removing... ...Managers, maintenance workers, and the Fiscal Department to address various issues i.e. housing...Full timeLive inWork at officeImmediate startShift workNight shiftWeekend workAfternoon shiftCAMBA
Brooklyn, NY1 day ago- TruTeam in Clearwater, FL is seeking an Operations Support Specialist to help run a busy branch office. You will handle records, purchasing, accounting, credit/collections, IT and... ...detail-oriented, can multitask across departments, and communicates effectively in English...Full timeWork at office
$30 per hour
...Position Overview The Program Operations Coordinator plays a key role in supporting the... ...central point of coordination across departments, ensuring programs run efficiently while... ...communications. Maintain organized records, purchasing documentation, inventories, and...Hourly payWork at officeLocal areaZone 126
Queens, NY15 hours ago- ...looking for an Episodic Care Operations Manager to join our Occupational Medicine team. This is a remote... ..., and evaluates program effectiveness, efficiency... ...designated Baptist Hospital specialist groups. Knowledgeable... ...’s Human Resources department. Makes recommendations...Local areaRemote work
$50k - $79k
## Operations Program SpecialistApplylocations: Remote, USAtime type: Full timeposted on: Posted... ...Together:**The Operations Program Specialist will work as part of the Legal Corporate... ...financial monitoring and reconciliation, purchasing, invoice processing, vendor management...Casual workImmediate startRemote workFlexible hours- ...Laboratory Assistant to join our laboratory team. You will register patients, enter test orders, and verify specimens according to department procedures. The role involves processing specimens, stocking supplies, answering calls, mentoring MLA students, and performing...
- OPERATIONS SPECIALIST I Below you will find the details for the position including... ...: OPERATIONS SPECIALIST I Department: FD-Accounts Payable About... ...students. Academic programs reside in 19 schools and colleges... ...established School of Medicine. About the College/Unit/Department...Full timePart timeWork at office
- All Jobs > Executive Operations Coordinator The Executive Operations... ..., Sales, and other departments to coordinate meetings, communications... ..., employee recognition programs, and company events. The ideal... ...changes. Assist with purchasing office supplies or event materials...Full timeWork at office
- ...Coordinator to coordinate and support administrative and program activities for the department. You will be the primary contact for internal and... ...data maintenance, reports, and ensuring efficient office operations, with opportunities to supervise projects and improve processes...Work at office
- GOODWILL INDUSTRIES OF TULSA INC in Tulsa, OK is seeking an Administrative & Program Support professional to manage administrative operations of the WRO Employment Center, handle data entry, and support program activities. The role requires strong attention to detail,...Work at office
$130k - $150k
...application process. Director of Operations-Human Nutrition Full-time... ...service, administration, purchasing, and logistics. This position... ...AND RESPONSIBILITIES Position/Department Oversee the overall... ...environment and ensure housekeeping program is followed and maintained...Full timeTemporary workWork at officeBarentz North America, LLC
Brooklyn, NY9 hours ago- ...Recruitment Number 26-154TO, Court Operations Specialist III (Personnel), SR-20, Lihue, Kauai. Note... ...those social work or administrative programs of the courts. Examples of Type 2 professional... ...State Judiciary, Human Resources Department, 426 Queen Street, First Floor,...Work experience placement
School Social Work Association of America
Brooklyn, NY1 day ago - ...Description Under the direction of Deposit Operations Director, performs all required... ...applicable. • Review various reports for Department. • Use the organizations regulatory compliance... ...Due Diligence, Customer Identification Program, and OFAC requirements Strong...Work at officeRemote work
Maspeth Federal Savings & Loan Assn
Maspeth, NYmore than 2 months ago - ...offices, 80 contract logistics operations, and over 200 strategic... ...career support: structured programs to help you grow professionally... ...Position: Ocean Operation Specialist Location: Rosedale, New... ...Communicate effectively with internal departments, other regional branches and...Contract workLocal areaOverseas
Dimerco Express Corp
Rosedale, NY3 days ago - # Program Operations ManagerApply**Job#: 3046008****Job Description:**Program Operations Manager... .... We offer an ESPP (employee stock purchase program) and a 401K program which allows... ...application, please contact our Benefits Department at ****@*****.*** or 8...Hourly payContract workRemote work2 days per week3 days per week
Apex Systems
Brooklyn, NY1 day ago - ...-oriented and proactive professional to join our Supply Chain Operations Control Tower team. In this role, you will serve as a central... ...short-term and long-term disability insurance Employee Assistance Program (EAP) – confidential personal and work-life support #J-18808-...Temporary workFlexible hours
COSCO SHIPPING (North America) Inc.
Secaucus, NJ2 days ago - ...Business Operations Coordinator Below you will find... ...Operations Coordinator Department Ecology-Odum School of... ...students. Academic programs reside in 19 schools... ...established School of Medicine. About the College/Unit... ...Knowledge of purchasing, accounts payable, UGA...Full timePart timeWork at office
University of Georgia
Brooklyn, NY3 days ago - ...Security Operations Center Specialist Brink's Global Services U.S., a division of Brink's, Incorporated... ...environment. Assist other departments and associates with special projects... ...Participate in job related training programs and meetings to continually refresh...Flexible hoursWeekend work
Brink's, Incorporated
Springfield Gardens, NY1 day ago - ...general direction, the Operations Manager will manage... ...Applied Bio-robotics Lab and key projects and collaborations... ..., in concert with the department research... ...members. Coordinate supply purchasing, location reservation,... ...of experience in program management, research management...Temporary workWork at officeRemote workRelocationWork visaFlexible hours
- ## Business Operations SpecialistApplylocations: Murfreesboro, TNtime type: Part timeposted... ..., prepare forecasts, and ensure programs are executed within budget. Maintain, and... ...general aspects of the job. Contact within department and occasionally outside of...Temporary workPart timeLocal areaRelocation packageMonday to FridayFlexible hours
The American National Red Cross
Brooklyn, NY1 day ago - ...across the globe while improving their operational costs. We are building one of the fastest... ...Inventory by providing insights and ensuring purchase orders align with business rules.... ...the employee experience through benefit programs and perks that provide meaningful support...Work experience placementInternship
Spreetail
Brooklyn, NY3 days ago $70k - $81.29k
...Graduate Enrollment Specialist The Graduate Enrollment Specialist plays a key role in... ...applications to the Masters and Doctoral programs at the NYU Tandon School of Engineering... ...and Abilities: Familiarity with Department-based application reading process. Additional...Work experience placementWork at office$1,000 - $4,367 per month
Financial Operations Coordinator (Administrative Support Coordinator II), Academic... ...coordinates budget, payroll, purchasing, student employment, and program support functions by analyzing... ...while collaborating with campus departments to support effective financial management...Full timeTemporary workFor contractorsSummer workH1bWork at officeMonday to FridayMonday to ThursdayWeekend workAfternoon shift- Evonik is seeking a Site/Lab Support Specialist at our Allentown R&D site to keep more than 100 laboratories running smoothly by managing chemical shipments, waste handling, and inventory. This full-time onsite role supports lab teams to stay focused on science and innovation...Full time
- # Senior Legal Operations SpecialistBRISBANE HQ - BRISBANE, CA 94005## OverviewSalary... ...Senior Legal Operations Specialist to support the Company’s Legal Department across litigation and discovery,... ...development of Cutera’s export compliance program.* Maintain export compliance...Contract workWork at officeLocal area
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Program Operations Specialist, Department of Lab Medicine & Pathology Purchasing. Be the first to apply!
Related searches
- operations coordinator remote Brooklyn, NY
- bank operations specialist Brooklyn, NY
- field operations specialist Brooklyn, NY
- provider operations coordinator Brooklyn, NY
- flight operations specialist Brooklyn, NY
- people operations specialist Brooklyn, NY
- operations specialist Brooklyn, NY
- it operations coordinator Brooklyn, NY
- payment operations associate Brooklyn, NY
- operations coordinator Brooklyn, NY