Real Estate Administrative Coordinator (Mandarin-Speaking)

Job Description

Job Description

We are seeking a highly organized, detail-oriented Mandarin-speaking Administrative Coordinator to support a fast-paced real estate team. This role is primarily administrative, with exposure to both day-to-day operations and high-end luxury listings, including a $56M listing coming to market soon. It is ideal for someone who thrives behind the scenes, enjoys managing logistics, and communicates effectively in both English and Mandarin.

Operations & Administrative Support

Provide comprehensive administrative support to the team across buyer and seller transactions, including:

• Managing incoming buyer and seller inquiries and routing leads appropriately

• Assisting with transaction coordination from offer through closing

• Preparing documents, disclosures, and internal tracking systems

• Supporting listing preparation, including gathering property details and organizing marketing materials

• Maintaining accurate client records and databases

Showing & Scheduling Coordination

• Coordinate and schedule all property showings on behalf of the team

• Communicate with clients, agents, and listing contacts in both English and Mandarin when needed

• Confirm appointments, manage calendar logistics, and ensure scheduling accuracy

• Prepare detailed showing itineraries and access instructions

• Troubleshoot scheduling conflicts and last-minute changes efficiently

Client & Team Communication

• Serve as a key point of contact for client communication, particularly for Mandarin-speaking clients

• Provide timely updates to clients, agents, and team leads

• Assist with follow-up communication after showings and client interactions

• Ensure a high level of professionalism and responsiveness at all times

Marketing & Listing Support

• Assist with listing coordination, including marketing timelines and material preparation, specifically for a $56M listing coming to market soon. 

• Support both entry-level and luxury listings, including high-profile properties

• Coordinate with photographers, staging companies, and marketing vendors

• Help manage online listings and ensure accuracy across platforms

Professional Qualities We’re Looking For

• Bilingual (Mandarin Required): Strong verbal and written communication skills in both English and Mandarin

• Detail-Oriented: Exceptional organizational skills with the ability to manage multiple tasks simultaneously

• Highly Responsive: Quick, clear communication with clients and internal team members

• Dependable & Professional: Strong sense of responsibility, discretion, and follow-through

Team-Oriented: Willingness to support various aspects of the business as needed

Why This Role

This position offers the opportunity to be deeply involved in the operations of a high-performing real estate team, with exposure to both everyday transactions and luxury properties. It is ideal for someone looking to build a long-term career in real estate operations or administration while working in a dynamic, client-focused environment.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.