Operations Assistant

Job Description

Job Description

The Operations Assistant will assist the Operations Department, working in a fast-paced office environment while being exposed to a broad range of tasks and assignments including but not limited to, administrative tasks, procurement, research, and facility and supply resource assistance. This is an on-site role.

Reports to: Director of Operations

Hours: Monday – Friday, 9am - 5pm 

Pay rate: $19 - $21 per hour (based on experience)

General Responsibilities:

• Provide administrative support to the Operations department, including repairs/maintenance department, and the CEO, as needed or required
• Schedule and meet with outside vendors for facilities and maintenance projects as necessary
• Serve as the primary MS Teams contact, answering incoming calls and answering questions or directing as appropriate
• Oversee office systems functions including photocopier, Teams telephone system, incoming & outgoing mail, postage machine, etc.
• Process annual renewals, certifications and licenses related to ongoing business needs

  Skills/Educational Requirements:  

High School graduate or equivalent

Computer literacy with proficiency in MS Word, Excel, PowerPoint, Outlook & Teams

2 + years of prior administrative experience in a fast-paced environment

Exceptional written and verbal communication skills

Handle confidential information with discretion

Physical Requirements: 

Requires repetitive movement of hands and fingers for typing and/or writing.

Frequent standing, sitting, walking and climbing stairs, occasional stooping, kneeling or crouching 

Regularly lift up to 25 pounds consistently, occasionally lift over 35 pounds.

Ability to reach with hands and arms and perform audio and visual assessments, as required.

Benefits:

• Paid Time Off
• Medical & Dental Insurance
• Vision insurance
• Life insurance
• 403(b)
• Employee Assistance Program
• Employee Perks Program

Job Type: Full-time