Board Relations Project Coordinator

Position Summary NRDC seeks to fill the position of Board Relations Project Coordinator in our New York office. This role will provide logistical and operational support to the NRDC and NRDC Action Fund Boards and Board Relations team, which is housed within NRDC’s Executive Office. Reporting to the Associate Director, Board Relations, the Coordinator will work closely with the Associate Director in the planning of Board meetings, orientations, and related events. The ideal candidate has an extraordinary attention to detail, is a self-starter, quick learner, and has an excellent ability to prioritize assignments and projects to maximize the efficiency and effectiveness of the team. We seek a skilled collaborator, who is highly organized and communicative, exercises good judgment, discretion, and tact, and is comfortable working in a fast-paced, deadline-driven environment. This is a limited term 2 year position. Responsibilities To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the following essential functions: Support the Associate Director in board meeting and event planning, ensuring deliverables are met and follow-up items are completed. Support the Associate Director in all logistics of meeting and event planning: attendance tracking, Zoom logistics, budgeting, venue and vendor logistics, travel arrangements, A/V management and on-site execution. Build attendance forms, track attendance, manage hotel blocks, and follow up with various stakeholders to confirm attendance and reservations. Prepare meeting materials, including tent cards, name badges, handouts, and other on-site items, ensuring accuracy and a professional presentation. Provide on-site support to board members, executive leadership and the Board Relations team. Assist in the drafting, editing, formatting and proofreading of board materials, including forms, briefings, memos, presentations, and correspondence. Support the planning and logistics of trustee engagement opportunities, including orientations and educational programming. Build and maintain strong relationships across departments, including Finance, Communications, Development and Office of General Counsel to coordinate Board activities and support seamless execution of initiatives. Manage Board mailings, gifts, and swag, and keep the Board Relations closet organized and fully stocked for meetings and events. Provide ad-hoc, hands-on support for a variety of projects and roles. Be an accessible, collaborative, roll‑up‑the‑sleeves problem solver. Other duties as assigned. The above list of duties is not comprehensive but generally demonstrates the types of matters under this position’s responsibility. Other duties may be assigned. Qualifications Minimum Education & Experience: Bachelor's degree or equivalent experience preferred. Minimum of 2 - 3 years’ experience in events planning, non-profit administration or donor engagement required. Asana training and CMP certification a plus Skills, Abilities, Competencies: Strong project management and coordination skills; ability to prioritize and balance a high volume of projects and tasks in a fast‑paced environment. Excellent written and verbal communicator; willingness to be in regular communication with the team. Comfort and ease in communicating with a diverse range of stakeholders, including board members, executive assistants, executive leaders and other staff. High attention to detail. Flexible and nimble, ability to adjust to a changing environment and work efficiently under pressure and in high stress environments. Proficient with Microsoft Office (PowerPoint, Excel, Word and Outlook). Experience with Asana, Concur, Salesforce, mail merge and OnBoard a plus. Comfortable learning new software and tools. Ability to travel for in‑person board meetings and events and to work occasional evenings and weekends, as needed. Superior interpersonal skills and polished demeanor and presentation. Ability to maintain confidentiality. Commitment to NRDC’s mission, values, and DEI principles Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position within the described work environment. Frequently : Perform desk‑based computer tasks Frequently : Ability to interact and communicate with employees and others as necessary Frequently : Attend planned meetings and collaborate with management and coworkers Occasionally : Ability to attend events and activities in the office or offsite Occasionally : Ability to pack and un‑pack boxes for shipping filled with event materials and deliver to FedEx. Occasionally : Stand for long periods of time while working events to greet / register guests or serve as a microphone runner. Work is performed primarily in the NY office. The noise level in the work environment is usually quiet in office settings and moderate in other situations. Hours of employment may sometimes require working flexible and/or longer hours, including nights and weekends, when necessitated by projects. This job includes work‑related situations such as those involving challenging, important, urgent, time‑sensitive matters. NRDC is committed to advancing diversity, equity, and inclusion, both in our work and in our workplace. We believe that celebrating and actively welcoming diverse voices and perspectives is essential to solving the planet’s most pressing environmental problems, and we encourage applications from candidates whose identities have been historically under‑represented in the environmental movement. We are an equal opportunity employer and do not discriminate in hiring or employment on the basis of race, color, religion, gender, gender identity or expression, marital status, sexual orientation, national origin, citizenship, age, disability, veteran status, or any other characteristic protected by federal, state, or local law. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. We offer competitive salaries, excellent benefits, and a supportive working environment. Salary is based on a nonprofit scale and is commensurate with skills and experience. Internal equity will be reviewed and considered to determine a final offer. For this position, the salary range is $55,000 to $61,000. NRDC operates under a hybrid work model. Employees are required to come to the office 8 days per month. As a science‑based organization, NRDC aims to do our part to help contain the COVID‑19 public health crisis. For the sake of health, safety, and equity, we ask that people be vaccinated unless they have an approved medical or religious accommodation or other exemption in accordance with state and local law. We consider a person to be vaccinated two weeks after receiving one full course of a CDC‑approved vaccine. In accordance with state or local law, new hires will be asked to attest to vaccination, those wishing to do so may request medical or religious accommodations or other exemptions via NRDC Employee Relations. NRDC treats all vaccine‑related data confidentially, in keeping with local, state, and federal laws. #J-18808-Ljbffr Natural Resources Defense