Administrative Lead

Overview Use Your Power for Purpose: A career with us is about discovering breakthroughs that change patients' lives. We need dedicated colleagues who are efficient, find solutions, and collaborate with others to achieve our purpose. A high-performing administrative team is essential to bringing those therapies to people all over the world and making a positive difference. Your role is crucial in ensuring that these life‑changing therapies reach those in need, and your efficiency and problem‑solving skills are key to our success. Join us in making a meaningful impact on patients' lives by being part of a team that values collaboration and dedication. What You Will Achieve In this role, you will: Create agendas, schedule appointments and issue meeting minutes when appropriate or as requested for meetings and conference calls. Suggest and implement process improvements for administrative tasks carried out across the department. Facilitate resolution of difficult issues and problems that arise within scope of responsibilities. Handle all duties with a high degree of integrity, professionalism and confidentiality. Organize documents and maintain an inventory of electronic and hard copy files allowing for easy access. Provide administrative/secretarial support and serve as backup administrative/secretarial support for other departments when necessary. Manage purchase orders through Ariba system and track invoices. Manage set‑up and logistics for large or off‑site meetings. Identify, evaluate, and partner with cost‑effective vendors in the execution of the activities. Ensure accuracy of work and use judgment to determine work methods in different situations. Proactively and independently organize and expedite workflow and initiate follow‑up, particularly when leader is offsite. Contribute ideas, fostering pace and enthusiasm, negotiating timely execution of work. Take personal accountability for quality of own work that impacts the department, manage own time, professional development, and prioritize workflow. Here Is What You Need (Minimum Requirements) High School Diploma or GED with at least 6 years of experience. Demonstrated planning and organizing skills. Proficiency in Microsoft Office Suite, especially PowerPoint, Excel, and Word. Excellent attention to detail and interpersonal skills. Ability to work with confidential documents and information. Strong communication and collaboration skills. Ability to carry out all office functions proficiently and complete quality work on a timely basis. Bonus Points If You Have (Preferred Requirements) Prior experience as an Administrative Assistant supporting executive leadership in a global organization. Knowledge of the pharmaceutical industry and healthcare environment. Experience in training others and providing guidance to the team. Strong organizational skills and the ability to manage multiple tasks simultaneously. Proactive approach to work and the ability to initiate follow‑up actions. Experience using common AI tools, including generative technologies such as ChatGPT or Microsoft Copilot, to support problem‑solving and enhance productivity. Demonstrated curiosity for exploring how these tools can improve outcomes and understanding of responsible AI practices, including risk management and ethical use. Non‑standard Work Schedule, Travel or Environment Requirements May include travel and working extra hours as needed. Additional Information Work Location Assignment: Hybrid (This is a hybrid role requiring you to live within commuting distance and work on‑site an average of 2.5 days per week or more as needed). Last Day to Apply: July 24, 2026. Compensation and Benefits The salary for this position ranges from $31.24 to $52.06 per hour. In addition, this position offers eligibility for overtime, weekend, holiday and other pay premiums depending on the work schedule and the Company’s policies. We offer comprehensive and generous benefits and programs to help our colleagues lead healthy lives and to support each of life’s moments. Benefits offered include a 401(k) plan with Pfizer Matching Contributions and an additional Pfizer Retirement Savings Contribution, paid vacation, holiday and personal days, paid caregiver/parental and medical leave, and health benefits to include medical, prescription drug, dental and vision coverage. Learn more at Pfizer Candidate Site – U.S. Benefits | (uscandidates.mypfizerbenefits.com). Pfizer compensation structures and benefit packages are aligned based on the location of hire. The United States salary range provided applies only to the United States – Pennsylvania – Collegeville location. This role is posted in multiple locations. If you are applying for the role in a secondary job posting location where pay transparency regulations apply, your Talent Advisor will share the local pay information with you during the first interview. Relocation assistance may be available based on business needs and/or eligibility. Candidates must be authorized to be employed in the U.S. by any employer. U.S. work visa sponsorship (such as TN, O‑1, H‑1B, etc.) is not available for this role now or in the future. Sunshine Act Pfizer reports payments and other transfers of value to health care providers as required by federal and state transparency laws and implementing regulations. These laws and regulations require Pfizer to provide government agencies with information such as a health care provider’s name, address and the type of payments or other value received, generally for public disclosure. Subject to further legal review and statutory or regulatory clarification, which Pfizer intends to pursue, reimbursement of recruiting expenses for licensed physicians may constitute a reportable transfer of value under the federal transparency law commonly known as the Sunshine Act. Therefore, if you are a licensed physician who incurs recruiting expenses as a result of interviewing with Pfizer that we pay or reimburse, your name, address and the amount of payments made currently will be reported to the government. If you have questions regarding this matter, please do not hesitate to contact your Talent Acquisition representative. EEO & Employment Eligibility Pfizer is committed to equal opportunity in the terms and conditions of employment for all employees and job applicants without regard to race, color, religion, sex, sexual orientation, age, gender identity or gender expression, national origin, disability or veteran status. Pfizer also complies with all applicable national, state and local laws governing nondiscrimination in employment as well as work authorization and employment eligibility verification requirements of the Immigration and Nationality Act and IRCA. Pfizer is an E‑Verify employer. This position requires permanent work authorization in the United States. Pfizer endeavors to make accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process and/or interviewing, please email View email address on click.appcast.io. This is to be used solely for accommodation requests with respect to the accessibility of our website, online application process and/or interviewing. Requests for any other reason will not be returned. To learn more about acceptable and prohibited uses of AI during the recruitment process, please review our candidate AI‑use guidelines available on Pfizer Careers. #J-18808-Ljbffr