Hybrid Executive Assistant

Executive Assistant

A global manufacturing company that has been in operation for over 50 years is looking for an Executive Assistant to support 4 executives. The role is hybrid-4 days in office, Fridays remote.

About the Job:

Arrange and manage monthly meetings, create agendas, manage meeting flow, upload presentations to SharePoint

Coordinate and manage travel arrangements

Liaise with candidates, recruiters, and employees to schedule and coordinate interviews, including travel planning when needed

Manage onboarding tasks including: computer orientation on day one, scheduling intro meetings, sending upcoming group meeting invites, ensure workspace is ready, etc.

Create purchase orders in SAP, track requisitions and orders for future reference

Review cost center spending report and track spending vs. budget

Trade Show Support: ordering and shipping trade show and / or promotional materials

Event planning: internal employee events

Send out customer price notifications

Manage facility front office desk, answer doorbell and receive deliveries (front door and dock) and visitors as needed

Sort mail, log deliveries and distribute packages, FedEx package/label preparation and pickup arrangements

Point of contact vendors: submit work orders; coordinate timing and completion; invoice management; and purchase order creation in SAP

Act as site safety focal point for office workers

Coordinate and order catering for business meetings as needed

Order supplies for office and maintain supply area

Review information quarterly to ensure facility and safety information is up to date

About You:

Minimum of 5 years of administrative experience

BA/BS from a college or university a plus

Experience using SAP, SharePoint, or CRM a plus

Excellent Microsoft Office skills (Word, Excel, PowerPoint and Outlook)

Able to create Excel spreadsheets

Flexible team player, willing to step in and assist as needed

Strong communication skills: written and verbal

Salary, Benefits (medical, dental vision), 401K, Paid Vacation

Hours: 7:30 AM-4:00 PM