Payroll Specialist

Brief Description SABG is hiring a Payroll Specialist to support the CFO and accounting department. The Payroll Specialist is responsible for the accurate and timely processing of payroll for approximately 350-400 employees in a government contracting environment. This position manages the full payroll cycle, including employee timekeeping, payroll processing, deductions, taxes, reconciliations, reporting, and year-end activities. The Payroll Specialist works closely with Human Resources, Accounting, Contracts, and employees to ensure payroll is processed accurately and in compliance with company policies, federal and state requirements, and applicable government contracting requirements.

JOB TITLE:

Payroll Specialist

LOCATION:

Fairfax, VA Essential Duties And Responsibilities Process semi-monthly full-cycle payroll accurately and on time for approximately 350-400 employees. Review, validate, and reconcile employee timekeeping data, approvals, and payroll inputs before processing. Maintain payroll data for new hires, terminations, compensation changes, bonuses, deductions, direct deposits, tax elections, and other employee changes. Calculate and process regular wages, overtime, paid leave, bonuses, and other special payments, as applicable. Process and reconcile benefit deductions, retirement plan contributions, garnishments, and other authorized deductions. Ensure accurate federal, state, and local payroll tax withholding for employees working in multiple jurisdictions. Research and resolve payroll discrepancies and employee payroll questions promptly and professionally. Reconcile payroll registers to bank activity, general ledger accounts, labor distribution, and related payroll reports; prepare payroll journal entries as needed. Reconcile payroll-related balance sheet accounts and investigate outstanding or unusual items. Coordinate with Human Resources on employee status changes, benefits, leave, and other payroll-impacting transactions. Support administration and reconciliation of the company’s 401(k) plan and other payroll-related benefit deductions. Prepare and reconcile quarterly and annual payroll information, including Forms 941, W-2, W-3, and applicable state and local filings. Maintain complete payroll records and supporting documentation in accordance with company record-retention requirements. Support internal, external, benefit-plan, DCAA, and other government audits by preparing payroll documentation and responding to payroll-related requests. Maintain appropriate segregation of duties, confidentiality, audit trails, and internal controls over payroll processing. Identify and support opportunities to improve payroll processes, controls, automation, and efficiency. Government Contracting and Deltek Costpoint Maintain a working understanding of payroll and timekeeping requirements applicable to government contractors and company policies. Process and validate payroll information in Deltek Costpoint and review employee time and labor data transferred into payroll. Research and resolve discrepancies among timekeeping, payroll, labor distribution, and general ledger records. Generate and review Costpoint payroll and labor reports and maintain payroll-related employee information. Assist with Costpoint payroll configuration, testing, upgrades, and process improvements, and coordinate with Accounting, HR, and system administrators to resolve system issues. Perform other projects and duties assigned by the CFO or Accounting Manager. Education And Experience Bachelor’s degree in Finance, Accounting or related field. Experience in government contracting or regulated accounting environment preferred. Strong understanding of GAAP and familiarity with FAR/DFARS is a plus. Proficiency with accounting systems (e.g., Deltek Costpoint, Unanet) is highly beneficial. Excellent attention to detail, organizational skills, and ability to meet deadlines. Strong communication skills and ability to work cross-functionally. Computer Skills Skills in operating a personal computer and standard office equipment. Must have proficiency in a variety of computer software applications especially Excel spreadsheets, (MS Office: Word, Excel, PowerPoint, Outlook).

COMPETENCIES

Problem Solving – Identifies and resolves problems promptly; gathers and analyzes information skillfully; develops alternative solutions; works well in group problem-solving situations; and uses reason even when dealing with emotional topics. Written Communication – Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; and able to read and interpret written information. Diversity – Shows respect and sensitivity for cultural differences, and promotes a harassment-free environment. Ethics – Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and ethically; and upholds organizational values. Planning/Organizing – Prioritize and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks if needed; and develops realistic action plans. Professionalism – Tactfully approaches others; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.

LANGUAGE SKILLS

Ability to read, analyze, and interpret governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS

Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to question activities and issues in all functional areas and make sound business decisions based on that data.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee is regularly required to write and type on a computer. The employee is frequently required to walk; use hands to finger, handle, or feel and reach with hands and arms. The employee is occasionally required to stand; climb, or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a manufacturing/office environment utilizing standard office equipment such as a computer, photocopier, and telephone. The noise level in the work environment is usually low to moderate.

FOR OUR SERVICE MEMBERS AND VETERANS

SABG values the service Veterans and their family members have given to our country and we support the hiring of returning Service Members and military spouses. If you are a Veteran or wounded warrior and would like assistance with the employment process at SABG, please contact our Recruiting team at View email address on click.appcast.io.

FOR PERSONS WITH DISABILITIES

If you are a person with a disability or a disabled Veteran and are applying for a job with SABG, we would like to ensure your application process goes as smoothly as possible. If because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process please contact our Recruiting team at View email address on click.appcast.io and let us know the nature of your request and your contact information.

SALARY:

$75,000-$90,000 Compensation at SABG is determined based on factors such as the role’s requirements, education, certifications, skills, experience, geographic location, and market conditions. Final compensation is based on the specific qualifications and circumstances of each candidate. SABG is an Equal Opportunity/Affirmative Action Employer Minorities/Women/Veterans/Disabled #J-18808-Ljbffr Strategic Alliance Business Group (SABG)