Part-Time Administrative Assistant

Job Description

Job Description

Schedule: ~2 days/week (16 hours), flexible — could be 2 full days, 4 half-days, or a mix (e.g., 1 full day + 2 half-days). Office hours are generally 9:00 AM–5:00 PM.

About Us

We are a real estate investment and property management company based in Coconut Grove. We're looking for a reliable, detail-oriented administrative assistant to support our office controller with day-to-day clerical work.

What You'll Do

•      Scan, file, and organize documents (paper and digital)

•      Assist the office controller with general administrative and clerical tasks

•      Maintain organized filing systems for leases, invoices, and property records

Occasionally drive to properties to:

•      Provide access to a prospective renter

•      Conduct a move-in or move-out walkthrough

•      Meet a vendor on-site

•      Help implement Claude AI tools and workflows to improve the efficiency of office tasks

•      Other light office duties as needed

What We're Looking For

•      Reliable, organized, and detail-oriented

•      Comfortable with basic office tasks (scanning, filing, data entry)

•      Valid driver's license and reliable transportation for occasional property visits

•      Good communication skills

•      Prior office or administrative experience a plus, but not required

•      Property management or real estate experience a plus, but not required

•      Interest in or willingness to learn AI tools (e.g., Claude AI) to streamline office workflows a plus

Compensation & Benefits

•      $20/hour

•      Mileage reimbursed at the standard IRS mileage rate for property-related driving

•      Parking costs covered

Flexible part-time schedule