Workplace Coordinator

Role: Workplace / Office Concierge

Location: New York City, NY

Duration: 6+ Months

What You’ll Do:

• Serve as the main point of contact for visitors, greeting and welcoming guests to the site, directing them appropriately and notifying company employees of the visitor arrival
• Call Management / Switchboard: Answering, screening and forwarding calls to appropriate departments and/or staff
• Assist in the execution of all in-office workplace service events and/or employee activities, partnering with the broader workplace services team to ensure experiences are timely and equitable for all
• Assist with company local events & meetings (onsite/offsite conference room reservations, catering, décor, coordination, etc.)
• Assist with pre-event coordination and planning, room/space set-up, and post-event reset of physical spaces including training and conference rooms
• Maintain security by following approved procedures, in partnership with Global Physical Security
• Respond to all workplace inquiries, assesses needs or issues, and takes the necessary corrective action. Follow-up with proper leadership escalation or documentation where necessary
• Procure office supplies and maintain accurate inventory levels; including but not limited to snacks/supplies for break area, copy center, shipping/courier supplies
• Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.)
• Office administration tasks as necessary (vendor setup, purchase orders, invoice processing, etc.)

Requirements:

• Minimum of 2 years professional experience
• Office Services, Concierge, or Reception related experience preferred.
• Basic understanding of local building and fire codes, Fire Life Safety plans, and Environmental Health & Safety standards is welcome
• Demonstrated ability to work independently and prioritize multiple tasks
• Flexibility to perform job tasks outside of job description when necessary
• High level of integrity and ethics, with the ability to maintain confidentiality
• Strong working knowledge of Microsoft Office and Google Suite products