Site Operations Inventory Coordinator

Inventory Coordinator

The Inventory Coordinator is responsible for maintaining accurate inventory records, ensuring alignment between internal systems and third-party logistics (3PL) providers, and supporting overall inventory control operations. This role plays a critical part in ensuring inventory accuracy, operational efficiency, and smooth order fulfillment.

Essential Duties and Responsibilities

• Maintain accurate inventory records in ERP/WMS systems by updating daily transactions (receiving, shipping, adjustments)
• Cross-check inventory data between internal systems and 3PL reports
• Ensure timely and accurate system updates

Inventory Reconciliation

• Perform regular reconciliation between company inventory records and 3PL data
• Identify discrepancies in quantity, SKU, or location
• Prepare reconciliation reports and escalate variances for resolution

Cycle Count Coordination

• Coordinate and monitor cycle counts conducted by 3PL partners
• Provide clear instructions on SKU scope, locations, and timing
• Review count results and highlight discrepancies

Discrepancy Investigation

• Investigate inventory variances by reviewing transaction history (receipts, shipments, adjustments)
• Work with warehouse/3PL teams to identify root causes
• Support corrective actions to prevent recurrence

Damaged / Defective Inventory Control

• Track and record damaged, missing, or defective inventory
• Monitor reasons for damage and maintain proper documentation
• Coordinate with relevant teams on disposition (hold, return, disposal, or claims)

3PL Coordination & Follow-up

• Communicate with 3PL partners regarding inventory discrepancies, adjustments, and status updates
• Follow up on open issues to ensure timely resolution
• Ensure 3PL adherence to inventory control procedures

Inventory Issue Resolution (Order Impact)

• Support troubleshooting of inventory-related issues affecting order processing and fulfillment
• Verify stock availability, allocation, and location accuracy
• Coordinate with cross teams to resolve issues promptly

Inventory Reporting

• Prepare and maintain inventory tracking reports (e.g., discrepancies, adjustments, damaged stock)
• Update internal tracking files and provide regular status updates
• Identify and escalate unusual trends or risks

Inventory Movement Monitoring

• Track inbound, outbound, and internal inventory movements
• Monitor stock levels and flag slow-moving or excess inventory
• Support efforts to maintain healthy inventory turnover

SOP Compliance

• Follow established inventory control procedures and guidelines
• Ensure all activities are properly documented and compliant
• Escalate any process deviations or control gaps

Required Qualification

Years of Education

• Bachelor's degree in supply chain, Logistics, Business, Information Systems, or a related field

Work Experience

• 3+ years of experience in logistics environment and project management
• Strong knowledge of inventory control and WMS systems
• Basic knowledge of inventory processes is a plus
• Proficiency in Microsoft Excel; experience with ERP/WMS systems preferred

Knowledge and Skills

• Expert in the delivery and evaluation of logistics supply chain and trade compliance
• Proactive and have the ability to work well independently as well as in a team environment
• Work well with cross functional teams
• Strong ownership and organization skills
• Proven skills with MS Visio and MS Excel in order to successfully execute projects
• Ability to work confidently in a rapidly changing, fast-paced and results-oriented corporate environment where a high degree of flexibility is required
• Ability to exercise considerable judgment and discretion in establishing and maintaining strong partnering relationships with internal and external customers
• Excellent written and verbal communication skills in English

Preferred Qualifications

• Background in logistics and supply chain management
• Ability to plan and prioritize work
• Must be highly organized and able to manage multiple responsibilities
• Model leadership behaviors supporting integrity, valuing diversity, innovation, building relationships, customer focus and teamwork
• Software skills, including use of Microsoft Office software and web-based applications.
• Verbal and written communication skills are necessary to explain complex and/or confidential information.

Working Conditions

• Office / 3PL Warehouse environment
• Requires sitting, operating a computer keyboard, telephone and other office equipment for extended periods of time
• Travel Domestic may require

$22-$27/hourly is the estimated pay range for this role working in City of Industsry, California office. The final amount will be determined based on qualifications & experience of the candidate relative to the role. Our comprehensive employee benefits include bonuses, medical, dental, vision, life insurance, AD&D insurance, Paid Time Off, EAP, & 401(k). ASUS is an equal employment opportunity employer. The Company makes employment decisions without regard to race, color, religion, sex, gender, pregnancy/ breastfeeding, medical conditions related to pregnancy or childbirth, sexual orientation, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, as well as any other characteristic protected by law, regulation or local ordinance, and strives to comply with all applicable laws on the subject. These employment decisions extend to hiring, placement, promotion, transfer, demotion, layoff, termination, recruitment, pay and other forms of compensation, training and other terms and conditions of employment.