Office Coordinator

Financial services client in NYC seeks a Office Coordinator to join their team. Must have 2+ years of corporate office/administrative experience within the professional services industry. This is a temporary position for 3-6 months.

Fully onsite, Monday - Friday

Pay rate: $30-35/hr

Hours: 9am - 6pm

Responsibilities:

• Manage front desk operations, including opening and closing the office daily.
• Coordinate office events, meetings, and department-led sessions with executive assistants.
• Maintain inventory for office supplies, snacks, and beverages, placing weekly orders as needed.
• Track monthly office expenses and submit detailed reports through the expense platform.
• Support vendor relationships, coordinating maintenance, repairs, and compliance with building requirements.
• Assist with new-hire onboarding and employee offboarding processes.
• Manage conference room calendars and ensure seamless scheduling for meetings.
• Provide onsite support for office guests and employees, ensuring a professional experience.
• Handle special projects and requests assigned by the manager and executive team.

Requirements:

• Bachelor’s degree (BA or equivalent) or high school diploma with relevant experience.
• Two to four years of office coordination experience in professional services.
• Proficiency in word processing and spreadsheet software, including Excel.
• Strong customer service and interpersonal skills for a fast-paced office environment.
• Ability to multitask, prioritize effectively, and manage time efficiently.
• Dependable and discreet with handling confidential information and business-critical tasks.
• Knowledge of office administration and financial processes, including invoices and expense tracking.
• Ability to work independently and proactively contribute to office operations.