Specialist- Records

Job Title

Pay Grade: 780 (Min $22.20 min per hr) Work Days: 226

Primary Purpose: Facilitate the efficient operation of the records management office, document imaging and management, vaults and remote warehouse

Qualifications:

• Education/Certification: High school diploma or equivalent
• Special Knowledge/Skills: Proficient skills in typing, word processing, and file maintenance
• Excellent organizational skills
• Ability to drive between the Administration Building and the Records Warehouse
• Effective communication and interpersonal skills
• Experience: Two to three years of related work experience

Major Responsibilities and Duties:

• Maintain office efficiency for the Records Management Department: training employees, answering phone, faxes and emails, maintaining supplies, monitoring equipment operation, processing invoices, scheduling pick-ups for record destruction at all campuses
• Serve customers who are requesting records and answering questions
• Utilize Laserfiche Records Management program, TEAMS and TREx for records transmittal
• Assist with the organization, maintenance, and indexing of the records vault and warehouse facility, using the RCAMS program for inventory of records
• Maintain filing system for Records Management Department
• Assist Plano ISD staff with record storage and disposition of records requests
• Assist with microfilm records maintenance, record storage, and computer indexing
• Train and oversee work of additional personnel in the department and summer projects
• Assist with preparation of the annual budget for the Records Management Department
• Attend training to maintain communication and record management skills
• Assist in the record management training of district staff
• Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor
• Follow attendance policy as assigned by supervisor
• Perform other functions that may be assigned by the Administration and/or supervisor

Equipment Used: Uses computer, scanner, typewriter, printer, copier, fax, microfiche reader/printer, and calculator

Working Conditions:

• Mental Demands: Reading; ability to communicate effectively (verbal and written); maintain emotional control under stress
• Physical Demands/Environmental Factors: Work with frequent interruptions. Frequent standing, stooping, bending, kneeling, pushing and pulling. Prolonged use of computer and repetitive hand motions. Frequent lifting up to 50 pounds

SM070826