Lead Legal Secretary Medical Malpractice Defense

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

Ascension Global Staffing & Executive Search is seeking an experienced Lead Legal Secretary – Medical Malpractice & General Liability Defense to join a well-established and highly respected law firm. This is an excellent opportunity for a seasoned legal professional who thrives in a fast-paced litigation environment and enjoys taking on a leadership role while providing exceptional support to attorneys.

The ideal candidate will have extensive experience supporting medical malpractice and general liability/third-party defense attorneys and will serve as a trusted partner to the firm's Managing Shareholder. This individual will also help guide and mentor members of the legal support team while ensuring the efficient day-to-day operation of the practice.

Position Overview

As the Lead Legal Secretary, you will play a critical role in managing complex litigation matters from inception through trial. You will coordinate schedules, maintain case files, oversee litigation deadlines, and provide high-level administrative and legal support. This role is ideal for someone who is organized, proactive, detail-oriented, and enjoys working collaboratively in a leadership capacity.

Key Responsibilities

• Provide high-level legal and administrative support to the Managing Shareholder.
• Draft, revise, proofread, and prepare pleadings, motions, discovery, correspondence, and other litigation documents.
• Coordinate depositions, hearings, mediations, expert witness schedules, and court appearances.
• Prepare and file court documents through state and federal e-filing systems while ensuring compliance with all court rules and deadlines.
• Maintain and organize electronic and physical case files throughout the litigation process.
• Manage attorney calendars, deadlines, scheduling, and litigation workflow.
• Monitor litigation deadlines and proactively ensure timely completion of all tasks.
• Handle attorney time entry, billing support, and other litigation support functions.
• Serve as the lead legal secretary for the practice group, helping coordinate workflow across the legal support team.
• Mentor, train, and support additional legal assistants and secretaries as the team grows.
• Foster a collaborative, professional, and team-oriented work environment.

Qualifications

• Minimum 5 + years of legal secretary experience in a litigation law firm.
• Direct experience supporting medical malpractice defense attorneys is required.
• Experience with general liability and/or third-party defense litigation is highly preferred.
• Thorough understanding of medical malpractice litigation procedures, deadlines, court filings, and case management.
• Experience coordinating complex attorney calendars, depositions, hearings, mediations, and trial preparation.
• Knowledge of attorney billing, time entry, and litigation support operations.
• Excellent organizational, communication, and multitasking skills.
• High level of professionalism, discretion, and attention to detail.
• Strong proficiency with Microsoft Office Suite (Word, Outlook, Excel) and legal document management systems.
• Self-motivated with the ability to anticipate attorney needs and prioritize multiple assignments in a fast-paced environmen

Comprehensive Benefits Include:

• Medical Insurance
• GAP Insurance
• Vision & Dental Insurance
• Life Insurance
• Long-Term Disability
• 401(k) Retirement Plan
• FSA/HSA Options
• Paid Vacation
• 10 Paid Holidays
• Performance Bonuses
• Complimentary Lunch
• Diverse, inclusive, supportive, and collaborative work environment

If you are an experienced litigation legal secretary looking to take the next step in your career with a leadership opportunity at a respected law firm, we encourage you to apply. This is an outstanding opportunity to join a dynamic team where your expertise and contributions will be highly valued.