Administrative Assistant 4P/238

Administrative Assistant

Our client is seeking a proactive and highly organized Administrative Assistant to support operations at Plant McIntosh. The ideal candidate will provide a broad range of administrative services including calendar management, event coordination, supply tracking, and documentation processing. The position requires exceptional professionalism, attention to detail, and the ability to manage responsibilities independently in a fast-paced utility environment.

Key Responsibilities:

• Provide administrative support to plant management and staff with professionalism and confidentiality.

• Independently manage calendars, schedule meetings, and coordinate logistics for on-site events and catering.

• Process and track employee timesheets and procurement card reports.

• Maintain office supply inventory and ensure timely ordering of materials.

• Support documentation and recordkeeping efforts across departments.

• Foster a safe and compliant work environment by adhering to company policies and PPE protocols.

• Prepare agendas, follow-up actions, and meeting materials for internal and external stakeholders.

• Handle incoming communications and coordinate with internal teams as needed.

Required Skills & Qualifications:

• High school diploma or equivalent (Associate degree preferred).

• Proficiency in Microsoft Office applications including Excel, Outlook, and Teams.

• Experience with Maximo and Oracle systems strongly preferred.

• Ability to work with minimal supervision and handle confidential information.

• Strong organizational and time management skills with the ability to multitask efficiently.

• Quick learner with the ability to adapt to new applications and technologies.

• Strong interpersonal skills and a customer service-oriented mindset.

Work Conditions:

• Onsite work required at Plant McIntosh.

• PPE (Personal Protective Equipment) required in certain work areas.

• Full-time, leased worker assignment for a 3-year period.