Accounts Payable Associate

Accounts Payable Location Pasadena, CA Job Function Accounting Employment Status Regular, Full-Time, Non-Exempt Join a collaborative accounting team where your attention to detail, follow-through, and accounts payable expertise help keep business operations running smoothly. We’re looking for an experienced Accounts Payable team member who is comfortable managing a high volume of invoices, supporting full-cycle accounts payable processes, and partnering with teams across the organization. This is an excellent opportunity for a detail-oriented professional who thrives in a fast-paced environment, enjoys problem-solving, and takes pride in delivering accurate, timely, and high-quality work. Essential Duties and Responsibilities: Manage the day-to-day Yardi web-based invoice approval workflow, including indexing and routing invoices for approval, verifying invoice amounts, reviewing general ledger coding against invoice support, monitoring time-sensitive invoices, confirming appropriate documentation, and processing check runs. Partner with Asset Services and Accounting teams to ensure invoices are processed and paid on time, helping mitigate penalty fees, service interruptions, and vendor escalations. Assist with the annual review of the vendor master file, including identifying potential fraud risk areas related to vendor setup and maintenance, validating vendor setup in Yardi, and maintaining approval documentation for vendor setup packages. Perform monthly reconciliations of accounts payable aging to the general ledger. Reconcile monthly company credit card transactions for payment and obtain general ledger coding as part of the month-end close process. Prepare annual Form 1099 filings and annual unclaimed property reporting. Manage employee travel and business expense reports through Concur. Serve as Accounting’s point of contact for researching and resolving outstanding payment variances with vendors. Maintain the Form W-9 database in Yardi accounting software. Participate in ad hoc projects, including internal and external audit requests, Financial Reporting team initiatives, process improvements, departmental goals, and other special projects. Qualifications & Experience: Bachelor’s degree required. Minimum of 2 years of accounts payable experience, ideally within a large corporate environment. Experience managing high-volume invoices and full-cycle accounts payable processes. Proficiency with Microsoft Excel, Word, and other business-related software. Experience with Yardi and Concur preferred. Strong verbal and written communication skills with the ability to interact professionally with vendors, headquarters and field personnel, senior management, and other stakeholders. Ability to multitask, prioritize, and meet deadlines in a fast-paced environment. Strong commitment to accuracy, timeliness, and quality of work. The expected base hourly wage range for this position is $33.65 to $38.46 USD hourly, plus an annual discretionary bonus. This hourly wage range is an estimate, and the actual hourly wage may vary based on the consideration of many factors, which may include, but are not limited to: the individual’s knowledge, experience, education, qualifications, skills, job location, and the Company’s compensation practices. Alexandria wouldn’t be the company we are without our incredible people, and we are pleased to provide the following industry-leading and comprehensive benefits: 100% company-paid premiums (top-tier health, dental, and vision plan for you and your family) Generous 401(k) profit sharing plan Significant paid time off and holiday time Paid parental leave Generous rewards and recognitions Annual Company paid time off for volunteering Wellness and fitness incentives Mentoring and career development opportunities Life insurance, disability plans, and an Employee Assistance Program Alexandria Real Estate Equities, Inc. (NYSE: ARE), an S&P 500 company, is a best-in-class, mission-driven life science REIT making a positive and lasting impact on the world. With our founding in 1994, Alexandria pioneered the life science real estate niche. Alexandria is the preeminent and longest-tenured owner, operator, and developer of collaborative Megacampus ecosystems in AAA life science innovation cluster locations, including Greater Boston, the San Francisco Bay Area, San Diego, Seattle, Maryland, Research Triangle, and New York City. Alexandria has a longstanding and proven track record of developing Class A/A+ properties clustered in highly dynamic and collaborative Megacampus environments that enhance our tenants' ability to successfully recruit and retain world-class talent and inspire productivity, efficiency, creativity, and success. Alexandria also provides strategic capital to transformative life science companies through our venture capital platform, Alexandria Venture Investments. For more information, please visit The Company is an equal opportunity employer and considers all qualified applicants without regard to any characteristic protected under applicable federal, state, and/or local law or ordinance, including, without limitation, race, color, religion, creed, sex, gender, gender identity, gender expression, pregnancy, childbirth, breastfeeding or related medical conditions, marital status, registered domestic partner status, family-care status, veteran status, military status, age, national origin or ancestry, physical or mental disability, medical condition, genetic information, or sexual orientation. #J-18808-Ljbffr