Accounts Payable Clerk

Job Description

Job Description

Job Title: Senior Accounts Payable Clerk Job Description

The Senior Accounts Payable Clerk manages the full accounts payable cycle for multiple entities, including invoice processing, vendor management, and month-end activities. This role ensures accurate and timely processing of vendor invoices, preparation of accruals, check requests, billing to funds, and account reconciliations. The position requires strong attention to detail, advanced Excel skills, and experience with Oracle to support accurate financial reporting and efficient payables operations.

• Process all accounts payable functions for multiple company entities, including accurate and timely entry of vendor invoices.
• Prepare month-end accruals related to accounts payable to support accurate financial reporting.
• Process check requests and ensure proper documentation and approvals before payment.
• Prepare and process billing to funds as required, ensuring accuracy and adherence to established procedures.
• Perform account reconciliations for accounts payable-related general ledger accounts and resolve discrepancies promptly.
• Perform W-9 and 1099 year-end processing, including identifying vendors who require 1099 forms and ensuring proper tax identification information is on file.
• Manage accounts payable duties for all assigned entities, ensuring consistency with company policies and internal controls.
• Submit authorization requests for expenses reimbursable to the organization and ensure proper coding and approvals.
• Set up and maintain supplier profiles in Oracle, including accurate entry and updates of supplier information.
• Use the supplier maintenance screen in Oracle to update vendor records, including tax IDs and other critical data.
• Leverage advanced Microsoft Excel functions, such as pivot tables and VLOOKUP, to analyze payables data and support reporting needs.
• Collaborate closely with other accounts payable team members to resolve vendor issues and support continuous process improvement.
• Perform other related duties as required and assigned to support the finance and accounting functions.
• Demonstrate behaviors aligned with the organization’s core values, including accountability, reliability, and ethical conduct in all activities.

• 3+ years of relevant work experience in accounts payable or a closely related accounting function.
• Hands-on experience with accounts payable processes, including invoice processing, purchase order matching, and reconciliations.
• Proficiency with accounting software, specifically Oracle, for accounts payable and supplier management.
• Strong Microsoft Excel skills, including the ability to create and use pivot tables and VLOOKUP functions.
• Experience with W-9 and 1099 processing, including understanding of who requires 1099 forms and the importance of tax identification numbers.
• Ability to set up and maintain supplier profiles and use supplier maintenance screens in Oracle.
• High attention to detail and accuracy in data entry, documentation, and reconciliation.
• Strong organizational and time management skills to handle multiple entities and deadlines.
• Ability to work effectively as part of an accounts payable team and communicate clearly with internal and external stakeholders.

• Familiarity with purchase order processes and three-way matching (invoice, purchase order, and receipt).
• Comfort working with large data sets and generating reports using Excel.
• Ability to identify and resolve discrepancies in vendor accounts and general ledger reconciliations.
• Interest in contributing to process improvements within accounts payable operations.
• Commitment to ethical conduct, accountability, and reliability in all work activities.
• Appreciation for and ability to thrive in a diverse, inclusive, and collaborative work environment.

The role is based in a cubicle-style office environment, which is noted to be quite cold, so employees may wish to bring additional layers for comfort. The culture is described as very diverse and fun, with a strong emphasis on collaboration, especially within the accounts payable team. The immediate team consists of approximately four accounts payable associates who work closely together. The dress code is business casual. Standard hours are 8:00 a.m. to 5:00 p.m., with some flexibility to accommodate appointments when needed. The organization emphasizes being accountable, reliable, and ethical, and is committed to fostering an equitable and inclusive environment where employees feel valued, respected, and supported.

This is a Contract position based out of Pasadena, CA.

The pay range for this position is $30.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Pasadena,CA.

This position is anticipated to close on Aug 28, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.