Accounts Payable Associate (Hybrid - Los Angeles)

Accounts Payable Associate

MDpanel is seeking a detail-oriented and organized Accounts Payable Associate to join our growing Finance team. This role is responsible for supporting the day-to-day accounts payable function, ensuring the timely and accurate processing of vendor invoices, employee expenses, and vendor payments while maintaining the integrity of financial records.

Reporting to the Finance Manager, this role is responsible for processing vendor invoices and payments, maintaining vendor records, supporting month-end close, and contributing to process improvements within a fast-paced, multi-entity finance environment. The position also provides occasional support for other accounting functions as business needs evolve.

Accounts Payable

• Process vendor invoices accurately and in a timely manner, ensuring proper approvals, coding, and supporting documentation.
• Establish new vendor accounts and maintain accurate vendor records, including W-9 documentation, banking information, and contact details.
• Prepare and process vendor payments via ACH, check, and wire transfer while ensuring compliance with internal controls.
• Review and process employee expense reports for accuracy and adherence to company policies.
• Research and resolve invoice discrepancies by partnering with internal departments and external vendors.
• Maintain organized vendor files, contracts, invoices, and supporting documentation.
• Prepare annual 1099 filings and support year-end compliance requirements.

Accounting Operations & Financial Support

• Assist with monthly account reconciliations, expense analysis, and general accounting activities.
• Support month-end and year-end close processes by completing assigned accounting tasks and financial checklists.
• Maintain accurate accounting records and supporting documentation.
• Collaborate with the Accounting Supervisor and Finance leadership to ensure timely and accurate financial reporting.
• Support internal and external audits by preparing requested documentation and responding to audit inquiries.

Process Improvement & Cross-Functional Collaboration

• Assist with integrating accounts payable processes for newly acquired entities.
• Identify opportunities to improve financial workflows, automation, and operational efficiency.
• Partner with departments across the organization to resolve invoice, payment, and vendor-related issues.
• Provide occasional support for Accounts Receivable activities, including payment processing and customer account research, as needed.
• Maintain confidentiality while handling sensitive financial and company information.
• Perform additional accounting and finance-related projects and responsibilities as assigned.

Qualifications and Preferred Skills:

• High school diploma or equivalent required.
• 12 years of Accounts Payable or general accounting experience.
• Working knowledge of accounts payable processes and accounting fundamentals.
• Experience using accounting software; NetSuite experience is preferred.
• Proficiency in Microsoft Office, including Microsoft Excel.
• Strong attention to detail with excellent organizational and time management skills.
• Ability to manage multiple priorities while meeting deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Demonstrated ability to maintain confidentiality and exercise sound judgment.

Nice to have:

• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related field.
• Certified Accounts Payable Professional (CAPP) certification.
• Experience supporting post-merger integrations or multi-entity accounting environments.
• Experience within healthcare, medical-legal, or professional services organizations.
• Experience participating in process improvement or financial system optimization initiatives.

Work Setting:

Office-based or hybrid work environment depending on business needs.

Successful Candidate will:

• Maintain a high level of invoice accuracy
• Meet payment deadlines
• Build positive vendor relationships
• Identify process improvements at any level
• Support an efficient month-end close from Accounts Payable Perspective
• Never stops looking to enhance the process

Some of the used tools:

• NetSuite
• Ramp
• Microsoft Office
• Deel
• Banking portals
• Microsoft Teams/Outlook
• and more....

Additional Information:

The salary range for this position is provided as an estimate based on current market conditions and company benchmarks. Actual compensation may vary depending on factors such as experience, qualifications, skills, location, and internal equity. Please note that we are unable to provide sponsorship assistance currently. All applicants must have a valid work authorization for the country in which they are applying.

MDpanel is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace where all associates feel valued, respected, and supported. We do not discriminate based on race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, veteran status, or any other legally protected characteristic.

We are dedicated to fostering a culture of inclusion and belonging and encourage applicants of all backgrounds to apply. If you require accommodations during the application or interview process, please contact View email address on click.appcast.io