Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist
Nederlander West Coast, Los Angeles Office

Nederlander West Coast, the premiere presenter of Broadway theatre and live entertainment, seeks an Accounts Payable (“A/P”) Specialist to join our accounting team in our Los Angeles office at the Hollywood Pantages Theatre.

Position Summary

Reporting to the Accounting Manager, the Accounts Payable Specialist plays a key role in managing and overseeing the full-cycle accounts payable function for multiple venues and year-round live productions. This position ensures accuracy, timeliness, and compliance in all A/P processes while serving as a knowledgeable resource to internal departments and external vendors.

The ideal candidate is detail-oriented, proactive, curious, and thrives in a fast-paced environment. You excel at problem-solving, take ownership of your work, and bring strong communication and organizational skills to the team.

Job Type: Full-Time
Schedule: Monday – Friday, In Office
Reports To: Accounting Manager
Compensation: $26/hour - $30/hour to start, depending on experience.

Primary Job Responsibilities

• Manage daily accounts payable operations from invoice receipt through payment.
• Oversee coding, entry, and approval workflow of high-volume vendor invoices.
• Ensure invoices comply with company policies, vendor contracts, and budget guidelines.
• Maintain accurate vendor records, including W-9s, banking details, and compliance documents.
• Serve as the point of contact for vendor inquiries, resolving issues promptly and professionally.
• Process weekly check runs, ACH transfers, and manual checks with high accuracy.
• Reconcile A/P subledger to the general ledger monthly.
• Monitor aging reports, identify discrepancies, and propose corrective actions.
• Support month-end and year-end closing processes, including accruals and A/P reporting.
• Ensure internal controls are followed to protect confidentiality and safeguard company assets.
• Maintain digital and physical filing systems for all A/P backup and audit records.
• Coordinate with Production, Operations, and Purchasing departments to resolve billing issues.
• Identify opportunities to streamline workflows and improve A/P efficiency.
• Assist in system enhancements, including NetSuite optimization or automation tools.
• Assist with expense report audits and reimbursements.
• Support the Finance/Accounting team on special projects as assigned.

Skills & Qualifications Required

• 3+ years of progressive accounts payable experience ; entertainment or multi-entity environment a plus.
• Strong proficiency in Microsoft Excel
• Experience with NetSuite or other ERP systems strongly preferred.
• Excellent communication skills and ability to work cross-functionally.
• Strong organizational skills with the ability to manage multiple priorities.
• Strong analytical and problem-solving skills to independently research variances, resolve statement discrepancies, and identify processing errors.
• Proven ability to maintain confidentiality with sensitive financial information.
• High attention to detail and commitment to accuracy.
• High school diploma required; associate or bachelor’s degree in Accounting/Finance preferred.
• Ability to lift 10 lbs.
  

Benefits

Employee is eligible to receive the standard Company benefits package, including Medical, Dental, Vision, Life/AD&D and Long-Term Disability Insurance; optional supplemental coverages; FSA plan; and participation in the Nederlander 401(k) Plan (non-matching).

Nederlander West Coast is committed to a workplace where everyone is free from bias, prejudice, discrimination, and harassment. We strive to foster a welcoming work environment where everyone belongs and is valued for their unique contributions .

How to Apply

We are an equal opportunity employer and welcome all to apply. Interested candidates should email a cover letter and resume.

No phone calls please. Confidential inquiries welcome.