Executive Assistant

Full-Time Executive AssistantAvamere - 7635 SW Durham Road, Tigard, Oregon 97224The Executive Assistant supports Avamere's executive-level leadership with dedicated executive administration and support of scheduling, travel plan and departmental event coordination, and streamlining administrative processes. This role will include frequent communication and interaction with senior-level personnel, Directors, and external collaborators and contacts to assist with departmental objectives.Essential Duties and Job Responsibilities· Provide leadership with extensive and continuous calendar management, domestic travel management, expense management, event registrations and detailed meeting plan management, and all other executive support.· Act as representative of leadership regarding internal and external relations and correspondences and screening communications.· Coordination of meetings, creating PowerPoint presentations, coordinating monthly reporting, use of Excel spreadsheets and ordering equipment, etc.· Arrange on- and off-site meetings, events, appointments & travel for departmental leadership with supporting materials as needed.· Ensure that executive leadership is informed of priorities, deadlines and challenges. Assist executive leadership in tracking key operational metrics by organizing and compiling data, researching facts, and coordinating information retrieval.· Independently perform special projects that require a combined knowledge of administrative needs and technical operations.· Complete accurate and detailed leadership department expense reporting and other departmental reports.· Respond to a wide variety of requests for information, policies and procedures, and executive action. Analyze needs and problems and determine approach and priority.· Assist with contract administration as needed including obtaining signatures, scanning and electronic filing.· Track internal and external contacts and maintain contact database.· Utilize efficient time management with the nuances of complex administrative assistance at the executive level.· Maintain confidentiality in all aspects of team and company information.· Operate independently with minimal supervision.· Provide back-up administrative support to other departments as necessary.· Available at various hours for business-related tasks during regular business working hours and periodically during off-hours (evenings and weekends).· Other duties as required.