Office Administrator - Accounts Payable

divh2Office Administrator/h2pWe are seeking a highly organized and detail-oriented Office Administrator who will manage our front desk activities and provide support to Accounts Payable (AP) in partnership with our finance team. This individual will be the backbone of our office environment, managing office supply orders, assisting with new hire onboarding, greeting and directing visitors and deliveries./ph3Key Responsibilities/h3pOffice Administration/pulliManage day-to-day office operations, including supplies, inventory, scheduling, correspondence, and vendor coordination./liliServe as the primary front desk contact, greeting visitors and handling incoming phone calls and general inquiries in a professional and welcoming manner./liliCoordinate new hire onboarding logistics in partnership with Human Resources and Recruiting teams, including workspace preparation and welcome materials./liliSchedule meetings, conference rooms, events, and travel arrangements as required./liliMaintain internal directories, contact lists, and organizational charts./liliSupport employee engagement activities, meetings, and company events./liliProvide administrative support to various departments and leadership as needed./liliMaintain accounting records related to accounts payable functions./li/ulpAccounts Payable (AP) Support and Back up/pulliReview, code, and process vendor invoices and employee expense reports, including auto-paid invoices./liliAssist with processing non-automated invoices and payment runs./liliReconcile AP accounts and resolve discrepancies with vendors./liliMaintain accurate and organized accounts payable records./li/ulpRequirements/ppQualifications/pulliAssociates degree in business administration, Accounting, or related field (Bachelors preferred)./lili2+ years of office administration and/or accounting experience (AR/AP experience strongly preferred)./liliProficiency in Microsoft Office (Excel, Word, Outlook); experience with accounting software such as QuickBooks, NetSuite, or Sage is a plus./liliStrong organizational skills with attention to detail and accuracy./liliExcellent communication and interpersonal abilities./liliAbility to manage multiple tasks, prioritize effectively, and meet deadlines./li/ulpWhat We Offer/pulliCompetitive salary and benefits package, including 401(k)./liliCollaborative and supportive work environment./liliOpportunities for professional growth and development./liliThe ability to make a meaningful impact on both the financial health and operational efficiency of the company./li/ul/div