Office Manager (Part Time)

Location : Brooklyn, NY (onsite 3 days a week) Timing: This is a part time opportunity, 20-24 hours a week Position Overview We're looking for a proactive and organized Office Manager to oversee the daily operations of our office and create an exceptional workplace experience for employees, clients, and guests. This role blends facilities management, office administration, employee support, and workplace hospitality. You'll be responsible for ensuring the office operates efficiently, maintaining a professional and welcoming environment, and supporting initiatives that foster a positive and engaging company culture. Success in this role requires someone who enjoys solving problems, managing multiple priorities, and continuously improving the way the workplace functions. What You’ll Do Workplace Experience Create a welcoming, professional experience for employees, visitors, and business partners from the moment they arrive. Manage reception and front‑of‑house responsibilities, including visitor check‑in, phone inquiries, and meeting support. Coordinate conference room readiness, ensuring meeting spaces are clean, stocked, and equipped with working technology. Help organize employee events, celebrations, volunteer activities, and other culture‑building initiatives. Office Operations Oversee the day‑to‑day running of the office, ensuring workspaces and shared areas remain organized, functional, and well maintained. Conduct regular walkthroughs to identify maintenance needs and opportunities to improve the workplace environment. Communicate office announcements, maintenance schedules, and operational updates to employees. Partner with cleaning and maintenance vendors to ensure high standards of cleanliness and service. Facilities Management Serve as the primary liaison with building management and external service providers. Coordinate preventative maintenance, repairs, and workplace improvement projects. Monitor building systems, office access, and workplace safety to ensure compliance with company policies and regulatory requirements. Assist with health and safety programs, emergency procedures, and workplace compliance initiatives. Manage vendor contracts and help optimize operational costs while maintaining service quality. Employee Support Coordinate office onboarding for new employees, including workspace preparation, equipment distribution, and orientation logistics. Work closely with People Operations to ensure employees have the resources they need to be productive from day one. Provide ongoing operational support to employees and respond to workplace‑related requests. Procurement & Administration Manage inventory and purchasing for office supplies, kitchen items, refreshments, and workplace essentials. Track office expenses, process purchase orders, and review vendor invoices for accuracy. Maintain subscriptions, service agreements, and office‑related administrative records. Maintain inventory of laptops, monitors, mobile devices, access badges, and other workplace equipment. Coordinate equipment setup, repairs, replacements, and employee technology requests. Partner with external IT providers to support office technology and hardware needs. Ensure technology assets are accurately documented and managed throughout their lifecycle. What We’re Looking For At least 3 years of experience in workplace operations, office management, facilities, or a related administrative role. Strong organizational skills with the ability to manage multiple priorities in a fast‑paced environment. Excellent communication and interpersonal skills with a customer‑service mindset. A proactive approach to identifying challenges and implementing practical solutions. Experience coordinating vendors, managing office budgets, and overseeing workplace services. Comfortable using workplace technology and office productivity tools. Detail‑oriented with a commitment to maintaining a high‑quality employee and visitor experience. Positive, adaptable, and motivated to continuously improve workplace operations. #J-18808-Ljbffr