Administrative Assistant II

Job Description

Be part of the excitement and join our Engineering Science and Analysis (ESA) Administrative team! This role is expected to provide administrative support to the growing teams of ESA.

The selected candidate will provide a range of administrative work assignments for our teams. We are looking for an ambitious Administrative Associate who is highly organized, proficient in time management, an effective communicator and comfortable interacting with all levels of management.


The Engineering, Science and Analysis (ESA) Strategic Capabilities Unit comprises the technical talent and organizational leadership that enables the successful delivery of high-impact discriminating technologies for our customers’ missions. Our collaborative, cross-functional teams are committed to innovation, integrity, continual learning and strong execution. What You’ll Do:

• Assist the Department’s overall Administrative Team as required by managing overflow tasking including internal moves (MACs) and Expense Reports.
• Perform a wide variety of administrative tasks for team members and the admins in our organizations.
  • Manage and facilitate a high volume of expense reports and supplies purchases for this group, including tracking appropriate charge codes, processing expense reports and using detailed tracking spreadsheets.
  • Maintain and proactively manage calendars to ensure the smooth flow of operations via accurate time management.
  • Schedule interviews, facilitate candidate pick up/drop offs, coordinate with interview panel when assigned.
  • Craft and disseminate other all-team communications, including service anniversaries and announcements relevant to the entire group.
  • Manage reporting and data coordination both up and down enterprise reporting lines.
  • Perform inventory, ordering and stocking of supplies for the unit.
  • Prepare written documents, communications, and presentation materials for meetings and convenings.
  • Set-up and facilitate meetings with proficiency; keep minutes as necessary and order catering when requested.
  • Coordinate office moves for new and current program team members.
  • Make travel arrangements and reservations in compliance with corporate guidelines.
  • Prepare post-travel and business expense reports using Concur.
  • Perform computer data entry, retrieval, and word processing. Operate other computer software programs and various other types of office equipment.
  • File and retrieve records, folders, or other materials.
  • Coordinate engagement events and training for the unit.
• Learn and become proficient in enterprise systems, rules and procedures.
• Work with sensitive and confidential information.
• Maintain a regular and predictable work schedule.
• Establish and maintain effective working relationships within the department, the Strategic Business Units, Strategic Capabilities Units and the Company. Interact appropriately with others in order to maintain a positive and productive work environment.
• Perform other duties as necessary.

On-Site Work Environment: This position requires regular in-person engagement by working on-site three or more days each normally scheduled week in the primary work location. Travel and local commute between company campuses and other possible non-company locations may be required.

Working Conditions:

• Work is performed in an office environment, laboratory, cleanroom, or production floor.

Required Education, Experience, & Skills

• High School diploma or equivalent plus X years or more related experience.
• Each higher-level related degree, i.e., Bachelor’s or Master’s, may substitute for two years of related experience. Degree must be from a university, college, or school which is accredited by an agency recognized by the US Secretary of Education, US Department of Education.

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Pay Information
Full-Time Salary Range: $41844 - $66952

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.


Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems Space & Mission Systems BAE Systems, Inc. is the U.S. subsidiary of BAE Systems plc, an international defense, aerospace and security company which delivers a full range of products and services for air, land and naval forces, as well as advanced electronics, security, information technology solutions and customer support services. Improving the future and protecting lives is an ambitious mission, but it’s what we do at BAE Systems. Working here means using your passion and ingenuity where it counts – defending national security with breakthrough technology, superior products, and intelligence solutions. As you develop the latest technology and defend national security, you will continually hone your skills on a team—making a big impact on a global scale. At BAE Systems, you’ll find a rewarding career that truly makes a difference.

Headquartered in Boulder, Colorado, Space & Mission Systems is a leading provider of national defense and civil space applications, advanced remote sensing, scientific and tactical systems for government and commercial customers. We continually pioneer ways to innovate spacecraft, mission payloads, optical systems, and other defense and civil capabilities. Powered by endlessly curious people with an unwavering mission focus, we continually discover ways to enable our customers to perform beyond expectation and protect what matters most.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.

Multiple positions may be available on this opening.