Office Manager - PJACC

Reports To: Community Center Director, PJACC Hours: 35 hrs/week; Non-Exempt Salary: $47,939.04 - $53,265.60 / year Major Duties Oversee and support all administrative duties in Prince Joshua Avitto Community Center (PJACC) and ensure that office is operating smoothly Develop and maintain filing system Serve as first point of contact for those entering and/or calling the center Field inquiries and requests from participants and their families as well as staff in a timely manner Maintain a welcoming and efficient office, which includes stocking supplies, maintaining equipment, receiving, and distributing mail and shipments, welcoming visitors and managing student issues Manage office supplies inventory and place orders as necessary Develop office policies and procedures, and ensure they are implemented appropriately Manage program database; collect and maintain vital records and data Manage office budget and provide monthly spending reports Provide supervision of the part-time receptionist Screen calls, maintain the building calendar and orientation schedule, and coordinate meetings for the Directors and student Provide translation support to Spanish speaking participants Provide administrative support as necessary, including outreach calls, emails, research, and flyer distribution Assist in the preparation of monthly reports and respond to other requests for information Attend relevant staff meetings and retreats Supervise preparation for special events and program meetings Serve as liaison between program and Good Shepherd Services for matters involving Finance, Human Resources, and Development offices on appropriate matters Perform other duties as assigned. Qualifications 2 years of work experience in an administrative role required. Must have clerical office management experience Knowledge of Salesforce, Remind, Instagram, Wix, Canva, are a plus Capability to transition easily between working independently with a high degree of self-initiative and contributing as part of a team Computer proficiency required Proven client sensibility and ability to communicate effectively with staff on all levels Demonstrated competence in verbal, written, organizational, and prioritization skills Must have a commitment to work from a strength-based and/or youth development perspective. #J-18808-Ljbffr Good Shepherd Services