Office Assistant

Job Description and Duties

The Office Assistant (OA) in the Records Section is responsible for pulling, back-shifting and refilling folders, filing documents into folders, analyzing documents for completeness, and sorts and prep’s by document type. The OA must have the ability to learn to use various photocopiers and folding machines The OA prepares and reviews documents for imaging and input into the Justice Electronic Document Imaging (JEDI) system with conscientious attention to detail and maintains Bureau files.

You will find additional information about the job in the .

Special Requirements

A fingerprint check is required.

Clearly indicate JC – 532502 in the “Examination(s) or Job Title(s) For Which You Are Applying” section of your State Application.

If you are using education to meet the minimum qualifications for this position, you must submit a copy of your transcript or diploma . An official transcript will be required prior to appointment.

A background check is required (if applicable).

The Department of Justice does not provide visa sponsorship and is not an E-Verify employer.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Writes and labels out cards, and pitches documents and/or folders into terminal by digit order.
• Sorts, prepares, pulls, and refiles folders.
• Prepares and reviews documents to image and input into JEDI.
• Must be able to lift and move boxes weighing at least 20 pounds, carry an armload of folders.
• Push loaded folder carts weighing up to 225 pounds to transport folders to various delivery and pickup points.
• Ability to spend the majority of a regular shift (8 or 9 hours) bending, stooping, stretching, and climbing step stools or safety ladders while filing, refiling, and pulling folders in 8-foot-high mobile shelving units.
• Maintains files by straightening/shifting folders. Backshift’s folder’s as necessary, and performs other duties as assigned.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Information about Application Filing

Please note, if using the United States Postal Service for delivery, there is no guarantee that your application will be date stamped and will arrive by the final filing date. If your application does not have a postmark or date stamp and arrives after the final filing date, your application will not be accepted. Therefore, to ensure timely delivery of your application, it is recommended that you use either electronic delivery, parcel service, or certified mail. Using one of these options will provide proof of delivery prior to the final filing date.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Statement of Qualifications -

  The Statement of Qualifications (SOQ) is required for this position. The SOQ is a narrative discussion of the candidate's education, training, experience, and skills as it relates to the desirable qualifications and duties for the position. The SOQ serves as documentation of each candidate's ability to present information clearly and concisely in writing. The SOQ should explain in detail why the candidate believes his or her knowledge, skills, and abilities could apply towards this position. Your response should be typed in Arial 12 point font and no more than two pages in length. Resumes will not be considered a substitute for the SOQ. Your application may be disqualified from consideration if your SOQ does not adhere to the requirements.

• Other - List of Professional References