IT Office Manager

Job Description

Job Description

Company Description

We are a boutique IT recruiting agency that strictly works with IT consulting companies and managed services providers. We place candidates on a permanent, full time basis (no contract or contract-to-hire positions).

Job Description

Office Manager

Location: Palm Beach Gardens, Florida
Work Arrangement: Full-Time, On-Site
Salary: $60,000–$70,000

About the Company

Our client is a growing technology services company that provides managed IT support, cybersecurity, cloud solutions and strategic technology consulting to healthcare organizations across the United States.

The company serves as an outsourced or complementary IT department for its clients, helping medical practices and other healthcare organizations maintain reliable technology, protect sensitive data, support employees and plan for future growth. Its services include technical support, cybersecurity, Microsoft 365, cloud and hosting, data protection, regulatory compliance, communications technology and long-term IT planning.

With a headquarters in Palm Beach Gardens and a growing national presence, the company has built a people-focused culture centered around collaboration, accountability, professional growth and delivering an exceptional experience for both clients and employees.

The Opportunity

We are seeking an organized, proactive and highly dependable Office Manager to oversee the daily operations of the company’s Palm Beach Gardens office.

This is a highly visible, hands-on position that serves as the central point of contact for employees, visitors, vendors and office-related needs. The Office Manager will help create a welcoming, organized and professional workplace while coordinating facilities, employee onboarding, company events, travel, purchasing and administrative activities.

The right person will take ownership of the office, anticipate needs before they become problems and enjoy supporting a growing organization where no two days are exactly the same.

Key Responsibilities

Office Operations

• Oversee the day-to-day operation of the Palm Beach Gardens office

• Serve as the primary point of contact for employees, visitors, delivery personnel and vendors

• Maintain a professional, welcoming and well-organized office environment

• Manage office supplies, pantry inventory, mail, packages and common areas

• Coordinate internal office communications and administrative updates

• Provide administrative support to company leadership as needed

• Assist with invoice processing, expense tracking and office-related documentation

Events and Trade Shows

• Help plan and coordinate trade shows, conferences, employee events and company meetings

• Manage registrations, travel arrangements, shipping, supplies and event materials

• Coordinate with venues, vendors, exhibitors and internal participants

• Maintain event inventory and ensure materials arrive at the appropriate location on schedule

• Track event budgets, receipts and related expenses

• Assist with occasional on-site event support

Employee Onboarding and Workplace Experience

• Coordinate the office-related portions of the new-hire onboarding process

• Prepare workspaces, welcome materials, building access and introductory information

• Organize office tours and help new employees become comfortable in the workplace

• Coordinate equipment shipments and welcome materials for remote employees

• Plan employee appreciation activities, team lunches, celebrations and morale-building events

• Help create a workplace where employees feel supported, informed and appreciated

Facilities and Vendor Management

• Coordinate office maintenance, cleaning, repairs and workplace improvement projects

• Manage relationships with office vendors and service providers

• Coordinate building access, security credentials and facility-related requests

• Communicate office closures, maintenance work and other facility updates to employees

• Support office expansion, workspace changes and special projects as the company grows

• Identify office issues early and take ownership of getting them resolved

Travel, Purchasing and Shipping

• Arrange employee travel, including flights, hotels and rental cars

• Coordinate office purchasing and maintain accurate records of spending

• Manage employee gifts, branded merchandise and uniform orders

• Prepare and coordinate outbound shipments

• Track office assets, supplies, event materials and other inventory

• Run occasional local errands related to office operations or company events

Qualifications

• At least three years of experience in office management, workplace operations, administration, hospitality, event coordination or a related position

• Strong organizational skills with the ability to manage several priorities at once

• Excellent written and verbal communication skills

• Experience working with vendors, facilities, purchasing and office-related projects

• Confidence coordinating events, travel or employee activities

• Proficiency with Microsoft 365, including Outlook, Word, Excel and Teams

• Professional, dependable and comfortable interacting with employees at every level of the organization

• Strong customer-service instincts and a genuine interest in helping others

• Ability to work independently, take ownership and follow responsibilities through to completion

• Ability to lift packages or materials weighing up to 30 pounds

• Valid driver’s license and ability to complete occasional local errands

Experience in hospitality, front-desk operations, event planning, employee onboarding or a growing professional-services organization would be especially valuable.

What Success Looks Like

• The Palm Beach Gardens office operates smoothly, professionally and efficiently

• Employees and visitors consistently have a positive workplace experience

• Office needs are anticipated and addressed before they become disruptions

• New employees receive an organized and welcoming introduction to the company

• Trade shows, meetings and company events are coordinated accurately and on schedule

• Vendors, facilities, supplies and office expenses are managed proactively

• Leadership and employees view the Office Manager as a dependable resource who takes ownership and gets things done

Work Environment

This is a full-time, on-site position based in Palm Beach Gardens, Florida. The Office Manager must be available to work from the office during regular business hours and provide hands-on support for workplace operations, employees and company activities.

Additional Information

All your information will be kept confidential according to EEO guidelines.